SHEQ Training Officer/Coordinator

Description:

Purpose of Position:
The SHEQ / Training Coordinator is responsible for ensuring compliance with SHEQ Standards while also managing training and skills development programs.
This role includes implementing and auditing SHEQ systems, conducting risk assessments, leading compliance initiatives, and providing training to employees to enhance workplace safety, environmental responsibility, and operational efficiency
SHEQ COMPLIANCE AND MANAGEMENT
SHEQ Management Systems

Implement and maintain ISO 9001:2015, ISO 14001:2015, ISO 45001:2018, and Responsible Care management systems to ensure compliance with industry best practices.
Ensure all SHEQ systems are aligned with company objectives and legal requirements.
Develop and monitor Key Performance Indicators (KPIs) to track SHEQ performance and effectiveness.
Identify and implement opportunities for continuous improvement in SHEQ management.

Conduct Risk Assessments and Incident Investigations

Perform baseline, issue-based, and continuous risk assessments to identify and mitigate potential hazards in the workplace.
Investigate incidents, accidents, near misses, and non-conformances, ensuring root causes are identified and corrective actions are implemented.
Develop and implement preventative measures based on incident investigations to reduce workplace risks.
Ensure compliance with Permit to Work and Lockout/Tagout procedures during maintenance and hazardous operations.
Regularly review risk assessments and update control measures as necessary.

Compliance with Legal and Regulatory SHEQ Requirements

Keep up to date with national and international SHEQ laws, regulations, and standards applicable to the industry (e.g., Occupational Health & Safety Act, Environmental Regulations, National Waste Act).
Ensure all employees, contractors, and visitors adhere to SHEQ legal and regulatory requirements.
Ensure emergency response procedures are in place and regularly tested.
Monitor compliance with hazardous waste disposal regulations and environmental management standards.
Prepare and submit SHEQ reports to regulatory authorities when required.

Workplace Inspections and Audits to Identify Risks

Conduct routine and ad-hoc workplace inspections to identify hazards and ensure compliance with SHEQ standards.
Implement a corrective action plan to address SHEQ non-conformances identified during inspections.
Conduct regular safety drills and emergency preparedness exercises to test the effectiveness of response plans.

Monitor SHEQ Performance and Drive Continuous Improvement

Develop and track SHEQ performance metrics to measure effectiveness.
Analyze SHEQ performance trends, identifying areas for improvement and implementing corrective actions.
Work with management to set annual SHEQ goals and develop strategies for improvement.
Ensure continuous training and development for employees on SHEQ best practices.
Provide regular feedback and reports to senior management on SHEQ performance.

Participate in SHEQ Committee Meetings

Act as an active member of the Health & Safety Committee, contributing to the development of workplace safety strategies.
Communicate SHEQ updates, audit findings, and improvement plans to committee members.
Engage with employees to gather feedback on SHEQ concerns and implement necessary improvements.
Collaborate with different departments to ensure an integrated approach to SHEQ management.

Maintain Proper Record-Keeping of all SHEQ-Related Activities

Ensure accurate and up-to-date documentation of all SHEQ-related activities, including audits, inspections, risk assessments, and training records.
Maintain records of incident reports, corrective actions, permits, and legal compliance documentation.
Use SHEQ management software to track non-conformances and corrective actions.
Ensure SHEQ documentation is readily accessible for internal and external audits.
Prepare monthly, quarterly, and annual SHEQ reports for management and regulatory bodies.

TRAINING AND DEVELOPMENT
Develop and Deliver Training Programs

Design, implement, and continuously improve SHEQ training programs to enhance employee awareness and compliance.
Develop training materials, presentations, manuals, e-learning modules, and practical demonstrations to ensure employees fully understand SHEQ requirements.
Deliver regular and refresher training sessions on key SHEQ topics, including:

ü Workplace hazards and risk management
ü Incident reporting and investigation procedures
ü Safe work procedures and emergency response
ü Environmental management and waste handling
ü Quality control and continuous improvement
ü Personal Protective Equipment (PPE) use and maintenance
ü Occupational health and safety legislation compliance

Adapt training methods to accommodate different learning styles and ensure knowledge retention.

Employee Skills Development Initiatives

Identify opportunities for upskilling and career development to enhance employee competence.
Develop and implement a skills development plan aligned with company objectives.
Facilitate external training opportunities, including workshops, seminars, and certification programs for employees.
Support employees in obtaining relevant SHEQ qualifications and professional registrations.
Organize and conduct train-the-trainer programs to empower supervisors and team leaders to deliver SHEQ training.

Induction Training

Provide comprehensive SHEQ induction training for all new employees, ensuring they understand the company's safety, environmental, and quality expectations.
Ensure new employees are aware of SHEQ policies, emergency procedures, hazard identification methods, and incident reporting protocols.
Conduct practical demonstrations of safe work procedures and correct PPE usage.
Ensure contractors and visitors receive site-specific SHEQ training before commencing work.
Evaluate and document the understanding and competency levels of new employees before they begin operational tasks.

Compliance with Skills Development and Training Regulations

Stay updated with Skills Development Act, Occupational Health and Safety Act (OHSA), and other relevant regulations governing employee training.
Ensure training programs meet legislative requirements and align with ISO standards.
Ensure compliance with mandatory safety training and certifications, such as:

First Aid Training
Fire Safety and Evacuation Procedures
Hazardous Chemical Handling
Working at Heights & Confined Space Entry
Machine Safety & Lockout/Tagout (LOTO) Procedures
Develop and submit Workplace Skills Plans (WSPs) and Annual Training Reports (ATRs) to CHIETA to secure training funding and grants.
Maintain Training Records and Assess Competency Levels

Maintain a comprehensive training database, including employee attendance, certifications, and training completion records.
Implement competency assessment programs to evaluate the effectiveness of training and ensure employees can apply their knowledge in real work scenarios.
Conduct practical assessments and knowledge tests to measure competency levels and identify skill gaps.
Ensure expired certifications (e.g., first aid, firefighting, safety rep training) are renewed promptly.
Provide reports to management on training progress, employee competency, and areas requiring improvement.

Identifying Training Needs and Developing Training Plans

Conduct skills gap analyses in collaboration with department managers to identify training priorities.
Develop and update annual training plans based on operational needs and legal requirements.
Assist in budgeting for SHEQ training programs and professional development initiatives.
Recommend and implement new training methods, technology, and learning platforms to enhance learning efficiency.
Provide management with insights on emerging trends in SHEQ training and compliance.


GENERAL RESPONSIBILITIES


Attend operational meetings to discuss SHEQ-related issues.
Participate in process design reviews (e.g., HAZOP).
Ensure all employees adhere to Permit to Work and Lockout/Isolation procedures.
Maintain an up-to-date SHEQ document control system.
Foster a safety-first culture across all departments


KEY PERFORMANCE INDICATORS (KPIs)

Zero major non-conformances in SHEQ audits.
100% legal and regulatory compliance in all SHEQ matters.
Training completion rate of 90% for required SHEQ programs.
Reduction in workplace incidents through effective SHEQ management.
Improved SHEQ performance metrics as per company objectives.

Requirements:

Qualifications and Experience:
Education:
National Diploma in Safety, Environmental Management, or Quality Management.
Relevant HR or Skills Development qualification
Certifications:
Registered Assessor & Moderator, Skills Development Facilitator (SDF)
Experience:
Experience as a trainer/facilitator.
2-3 years’ experience implementing, auditing, and monitoring SHEQ management systems.
Experience in Operations, Projects, and Supplier SHEQ Auditing and/or sustainability projects.
Preferred Skills:
Strong analytical and problem-solving skills.
Excellent planning and organizational skills.
Ability to work in a fast-paced environment.
Proficiency in MS Office and SHEQ management software.
Knowledge of:

SHEQ management system implementation and auditing.
ISO standards (ISO 9001, 14001, 45001).
Risk assessments, incident investigations, and corrective action processes.
SHEQ regulatory requirements and best practices
Training methodologies and skills development strategies.

Ability to:

Conduct SHEQ audits and implement continuous improvement initiatives.
Develop and deliver training programs aligned with company needs.
Communicate effectively at all levels of the organization.
Manage compliance documentation and reporting.
Lead and motivate teams to achieve SHEQ objectives