Group Financial Accountant

Description:

Financial Accounting
Accounting

Responsible for the trial balance, income statement and balance sheet
Reconciling balance sheet accounts on a monthly basis
Processing and recordkeeping of all adjustment journals, to be approved by Group Financial Manager and Group Financial Director
Preparation and reporting on monthly management accounts to management
Performing month end and year-end on SYSPRO
Expense provisions management
Nedfleet management
Monthly VAT calculation, reconciliation, submission and payment
Process monthly journal entries to correct allocations, raise appropriate accruals and provisions and record expenses not processed from the cash book or purchase order systems
Review diesel consumption from branches with bowsers and process expenses monthly
Summarise and process Nedfleet expenses per branch monthly
Reconcile and process staff loans per branch monthly to balance back to payroll
Calculate and process insurance recoveries to profit and loss
Calculate monthly distribution recoveries for relative branches and process reallocation journals to the correct GL account
Management of obsolete stock and revaluation provisions, calculate monthly utilisations and process reallocation journals


Creditors

Load, authorise and release payments on the bank when required
Ensure internal controls regarding creditors are maintained in accordance with Company standards and within the appropriate limits of authority
Review allocated creditors’ reconciliations monthly and approve for payment


Petty cash

Review and authorise petty cash claims received for reimbursement
Process petty cash expenses

Recordkeeping and Filing

Managing and overseeing of filing of all required documentation

Internal control

Ensure internal controls at branches are in accordance with Company standard and in line with relevant legislation and within the appropriate limits of authority
Reviewing, designing, documenting and implementing systems of internal control
Communication and training of internal controls to relevant staff
Regular internal audits at branches

Fixed Assets

Updating and reconciling of fixed asset registers per branch
Calculate and process depreciation monthly
Calculate profit or loss on disposal of assets, pass appropriate journals and prepare a schedule of all assets sold or written off
Record new assets purchased with relevant finance, if applicable
Reconciliation of finance agreements monthly
Perform yearly asset verifications with branches
Assist branches with insurance claim submission


Annual audit (as part of the financial team)

Preparation of annual audit file per branch
Liaising with auditors
Resolving of auditors’ queries
Processing of year end journals

Budgeting

Liaising with management on preparation of annual budget per branch
Importing budget into Syspro
Comparing and reviewing monthly variance of actual to budget
Investigate and report on any major variances as requested by management

Cash flow

Prepare monthly cash flow forecast Namibia company and submit to management by the requested deadline
Liaise with Debtors and Creditors departments to manage the cash flow

Reporting

Prepare monthly sales incentive reports and send to branch managers and the directors for review and approval, then submit to payroll before the deadline
Compile month end outstanding non-stock purchase order report per branch and send to the branch manager and administrator to review and confirm month end accruals and provisions

Requirements:

Skills & experience

Experience required within the wholesale and retail industry
Syspro experience will be advantageous
Looking for a candidate who has completed their B. Comm Accounting Degree
Minimum 5 to 8 years’ experience required as an Accountant within a wholesale and retail industry
Must have a strong personality
Must have a stable work record
Must be presentable and have good communication skills
Must not crack under pressure
Very deadline driven and orientated


Minimum requirements:

Experience in the Retail Industry and needed to work in a Company with a multi-network of Branches / sites across the country – they need to handle pressure & volumes
Experience required within the Steel / Engineering / Hardware industries will be beneficial - in a retail industry will be beneficial
Experience required within a large corporate environment
Syspro experience required / will be advantageous
Completed their B.Com Accounting Degree / Management Accounting – this is not compulsory and will consider solid experience