Accounts Payable & Cashbook Clerk

Description:

The main purpose of the Account Payable & Cash Book Clerk is receiving, verifying, processing invoices, and reconciliation of accounts payable transactions as well as the Reconciling of the Cash Books to the Bank Statement, Verifying and processing of Sundry transactions, Raising Bank entries for all Bank Accounts for ETD Kenya & Mauritius and Loading payment for Sundry Transactions.

Accounts Payable

· Match orders to invoices and delivery notes, reconciling them with statements.

· Verify and complete all necessary documentation for payments within agreed credit terms.

· Process and reconcile all trade creditor accounts (foreign and local) as per payment schedule.

· Capture payments in the financial system promptly.

· Verify creditor Masterfile accounts.

· Onboard new creditors—ensuring all documents are checked and verified.

· Load payments on Electronic Funds Transfer (EFT) / BoP Forms.

· Resolve queries related to creditor statements and outstanding invoices.

· Manage vendor payment terms in the financial system, ensuring accuracy.

· Review and report on Accounts Payable (AP) Aging bi-weekly, addressing corrections as needed.

· Complete vendor/credit applications for all companies.

· Maintain proper filing related to accounts payable.

· Perform any ad hoc duties as assigned by the manager.

Cash Book Function:

· Prepare and process freight & intercompany creditor payments, ensuring all supporting documentation (statement, invoice, email, AP ledger) is attached and approved before submission.

· Maintain cash book entries, raised bank entries, and completed full bank reconciliations for ETD Kenya & Mauritius.

· Raise and process sundry creditor invoices and payments in Accpac for ETD Kenya & Mauritius.

· Process manual BoP payments when necessary.

· Reconcile Bank Clearing Accounts, ensuring balances are zero at the month-end.

· Confirm cash book closing balances and reconcile them with General Ledger (GL) control accounts in Accpac.

· Maintain proper filing related to cash book functions.

· Perform any ad hoc duties as assigned by the manager.

Requirements:

• Accounts Payable: 2 to 3 years
• Bookkeeping: 2 to 3 years
• Accounts Payable Clerk: 3 to 4 years

Minimum Qualifications :

· Matric

· Finance Degree/Diploma

Minimum Experience:

· 3-5 years’ experience working with Accpac (Advantageous)

Minimum Skills & Attributes:

· High attention to detail and accuracy

· Problem-solving

· Excellent communication skills (Verbal and non-verbal)

· Able to perform in a pressurized and demanding working environment.

· Able to manage High work volumes

Physical Requirements:

· Reliable transport

Office Requirements:

· Office-based working environment.

· Semi-formal dress code.

· Working hours are from 08:00 – 17:00.

· Excellent international business language skills (English), both written and verbal.

· Reliable transport to and from the office.