Executive Administrator

Description:

• Have a minimum of two-years administration experience.
• Must have relevant tertiary qualification.
• Solid administration skills with advance Excel.
• Own reliable transport.
• Valid drivers license.
  Main job functions:
  
  • Provide high level administrative and organizational support to the Managing Director and Exco team.
  • Diary management, including scheduling, sending reminders, and organizing catering for meetings.
  • Travel arrangements for the Exco team.
  • Preparation of board packs
  • Minute taking for board meetings
  • Organising and maintaining files and records
  • Compiling expense reports and invoices
  • Financial investigations and bookkeeping experience
  • Handling petty cash
  • Ordering office supplies and managing inventory
  • Assisting with special projects and events
  • Fleet management
  • Ensure compliance with all relevant regulations and company policies
  • Plan and schedule routine maintenance, repairs and upgrades of vehicles.
  • Track and analyse fleet performance metrics, such as fuel consumption, maintenance costs, and delivery times.
  • Maintain clear and effective communication with drivers
  • Address and resolve issues related to fleet operations in a timely and efficient manner.
  • Identify and implement strategies to reduce fleet operating costs.
  • Maintain accurate records of fleet assets, maintenance history, and driver performance.
  • Prioritize and ensure the safety of drivers and vehicles
  • Keep track of traffic fines and ensure payments by drivers