Secretary: Library and Information Services

Description:

Nelson Mandela University reserves the right not to make an appointment. In considering candidates for appointment into the advertised posts, preference will be accorded to persons from a designated group in accordance with the approved Nelson Mandela University Employment Equity Plan.

To provide high-level executive secretarial and administrative support, ensuring seamless cross-functional coordination within the organization. The Academic Library Secretary plays a critical role in facilitating the efficient operation of the library management team by overseeing communication, managing documentation, coordinating meetings, and supporting the implementation of library services and strategic initiatives.

The responsibilities of this person include:

Manage the flow of information to and from the office of the Director

Manage the Directors diary and make the necessary arrangements to facilitate implementation thereof

General administration e.g., photocopying and typing of documents

Collate information for departmental reports

Perform all national and international travel and accommodation arrangements for the Director

Plan, organize and coordinate Library meetings and events

Compile agendas and take minutes efficiently

Attend to all event logistics

Support the Director with the administration of budget

Monitor and process budget items e.g., Subsistence allowance and financial claims

Ensure that travel and accommodation arrangements are well coordinated

Follow up on orders and payment of service providers

Manages the office of the Director: Library and Information Services.

Provides secretarial services to LIS directorate, managers and senior staff, arranges and scheduling appointments, meetings and events.

Provides information and support to internal and external LIS customers.

Library Infrastructure and Facilities Coordination

Customer Service and Stakeholder Engagement

CORE COMPETENCIES