Administration Assistant / Travel Desk Administrator

Description:

Our client in the Northern Suburbs of Cape Town is seeking a Junior Administration Assistant / Travel Desk Administrator to join their team. This position plays an integral part of the administrative support of the company. Requirements:

• 2 years’ experience in a similar role.
• Computer literate.
• Bilingual in Afrikaans and English.
• Matric certificate with Mathematics.
• Detail orientated and time management skills.
• Diploma in Office Administration or equivalent.
• Knowledge of financial concepts.
• Ability to handle work with confidentiality.
• Drivers licence with own transportation.

Responsibilities:

• Booking domestic and international flights for employees.
• Arrange travel itineraries with the travel policies and employee schedules.
• Booking the accommodation including hotels.
• Coordination with the employees, clients and travel vendors to confirm the travel information.
• Ensure the travel arrangements are shared with the relevant partes.
• Handle changes, cancellations and emergency travel support.
• Maintain the database of the bookings and vendor contacts.
• Generate and maintain detailed travel reports with cost analysis and travel frequencies.
• Ensure there is compliance with the company travel policies and budget.
• Assist with the visa processing and the travel documentation.
• Assist with general ad hoc and where required.

To apply, please send your CV to hannah@personastaff.co.za

Please note that only shortlisted candidates will be contacted. Should you not receive feedback within 48 hours, please accept your application as unsuccessful.

Persona Staff (Pty) Ltd is POPIA (Protection of Personal Information Act, 2013) compliant, all personal information is protected according to legislation. Applying for any of our available vacancies, you give Persona Staff consent to process your Personal Information for Recruitment Purposes, according to the POPI ACT, 2013. If you have any concerns regarding your Personal Information and our compliance towards the legislation, you are welcome to request out POPI Act Policy.

Requirements:

• 2 years’ experience in a similar role.
• Computer literate.
• Bilingual in Afrikaans and English.
• Matric certificate with Mathematics.
• Detail orientated and time management skills.
• Diploma in Office Administration or equivalent.
• Knowledge of financial concepts.
• Ability to handle work with confidentiality.
• Drivers licence with own transportation.

• Booking domestic and international flights for employees.
• Arrange travel itineraries with the travel policies and employee schedules.
• Booking the accommodation including hotels.
• Coordination with the employees, clients and travel vendors to confirm the travel information.
• Ensure the travel arrangements are shared with the relevant partes.
• Handle changes, cancellations and emergency travel support.
• Maintain the database of the bookings and vendor contacts.
• Generate and maintain detailed travel reports with cost analysis and travel frequencies.
• Ensure there is compliance with the company travel policies and budget.
• Assist with the visa processing and the travel documentation.
• Assist with general ad hoc and where required.