Where

Junior Accountant

Exceed Human Resource Consultants (Pty) Ltd
Durban Full-day Full-time

Description:

  • Invoicing
  • Invoice projects according to approved SO and client deposits paid (daily)
  • Invoice according to Job Cards to account for over runs on jobs
  • Ensure invoices are issued in the correct period
  • Ensure invoices are processed with the correct accounting requirements
  • Process credit notes when requested and return stock to inventory
  • Provide monthly reporting on credit notes processed
  • Sync inventory system with accounting system to upload invoices to be issued to clients
  • Edit invoices in XERO and allocate sales to correct income statement account, client tracking and cost centre & send to clients
  • Raise invoices on the content tracker (Daily/weekly/monthly)
  • Ensure P&L allocations are correct
  • Ensure all automated billing/imports for monthly operational fees are billed accurately and in the correct period.
  • Ensure All Business development Trackers agrees to actual figures for the month
  • Send profit & Loss per client to Business Development team & attend to queries after approval by the Senior Accountant or CFO.
  • Accountant for monthly revenue journals. Follow up with Business Development Executive when new invoices are due.
  • Daily Project Tray Processing
  • Auditors
  • Ad hoc
  • Ensure that invoices correspond to the SO in terms of values and stock items
  • Ensure that correct stock is booked out on projects
  • Ensure that projects are recorded in the correct period
  • Ensure that stock sold is treated with the correct accounting procedures when sold, for example straight sales, rentals, and finance lease etc.
  • Ensure that projects are processed with the correct cost of sales figures and synchronised to XERO
  • Assign COS Journals from DEAR to projects in XERO
  • Prepare monthly reconciliations on the Cost of Sales control accounts between DEAR and XERO
  • Overseeing timing of month end stock movement
  • Cost of sale to be captured in the correct period
  • Stock to be received in the correct period
  • Process invoices according to approved quotes/SO’s received
  • Ensure that invoices are billed with the correct accounting procedures, to the correct revenue account, client tracking and cost centre
  • Record billing procedure on printed SO’s for Project Tray
  • Change status of approved quotes on DEAR & SharePoint
  • Process deposit invoices and follow up on deposit payments
  • Keeping record of deposit invoices (deposit tracker)
  • Send schedule to Business Development Executives weekly
  • Assist CFO with annual Audit preparation and external auditor queries
  • Any non-generalisable duties passed from CFO
  • Deal with any issues from any department that pops up that you can assist with.

Requirements:

  • Invoicing
  • Invoice projects according to approved SO and client deposits paid (daily)
  • Invoice according to Job Cards to account for over runs on jobs
  • Ensure invoices are issued in the correct period
  • Ensure invoices are processed with the correct accounting requirements
  • Process credit notes when requested and return stock to inventory
  • Provide monthly reporting on credit notes processed
  • Sync inventory system with accounting system to upload invoices to be issued to clients
  • Edit invoices in XERO and allocate sales to correct income statement account, client tracking and cost centre & send to clients
  • Raise invoices on the content tracker (Daily/weekly/monthly)
  • Ensure P&L allocations are correct
  • Ensure all automated billing/imports for monthly operational fees are billed accurately and in the correct period.
  • Ensure All Business development Trackers agrees to actual figures for the month
  • Send profit & Loss per client to Business Development team & attend to queries after approval by the Senior Accountant or CFO.
  • Accountant for monthly revenue journals. Follow up with Business Development Executive when new invoices are due.
  • Daily Project Tray Processing
  • Auditors
  • Ad hoc
  • Ensure that invoices correspond to the SO in terms of values and stock items
  • Ensure that correct stock is booked out on projects
  • Ensure that projects are recorded in the correct period
  • Ensure that stock sold is treated with the correct accounting procedures when sold, for example straight sales, rentals, and finance lease etc.
  • Ensure that projects are processed with the correct cost of sales figures and synchronised to XERO
  • Assign COS Journals from DEAR to projects in XERO
  • Prepare monthly reconciliations on the Cost of Sales control accounts between DEAR and XERO
  • Overseeing timing of month end stock movement
  • Cost of sale to be captured in the correct period
  • Stock to be received in the correct period
  • Process invoices according to approved quotes/SO’s received
  • Ensure that invoices are billed with the correct accounting procedures, to the correct revenue account, client tracking and cost centre
  • Record billing procedure on printed SO’s for Project Tray
  • Change status of approved quotes on DEAR & SharePoint
  • Process deposit invoices and follow up on deposit payments
  • Keeping record of deposit invoices (deposit tracker)
  • Send schedule to Business Development Executives weekly
  • Assist CFO with annual Audit preparation and external auditor queries
  • Any non-generalisable duties passed from CFO
  • Deal with any issues from any department that pops up that you can assist with.

Relevant Qualification and Experience required

03 Apr 2025;   from: careers24.com

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