Description:
- Invoicing
- Invoice projects according to approved SO and client deposits paid (daily)
- Invoice according to Job Cards to account for over runs on jobs
- Ensure invoices are issued in the correct period
- Ensure invoices are processed with the correct accounting requirements
- Process credit notes when requested and return stock to inventory
- Provide monthly reporting on credit notes processed
- Sync inventory system with accounting system to upload invoices to be issued to clients
- Edit invoices in XERO and allocate sales to correct income statement account, client tracking and cost centre & send to clients
- Raise invoices on the content tracker (Daily/weekly/monthly)
- Ensure P&L allocations are correct
- Ensure all automated billing/imports for monthly operational fees are billed accurately and in the correct period.
- Ensure All Business development Trackers agrees to actual figures for the month
- Send profit & Loss per client to Business Development team & attend to queries after approval by the Senior Accountant or CFO.
- Accountant for monthly revenue journals. Follow up with Business Development Executive when new invoices are due.
- Daily Project Tray Processing
- Auditors
- Ad hoc
- Ensure that invoices correspond to the SO in terms of values and stock items
- Ensure that correct stock is booked out on projects
- Ensure that projects are recorded in the correct period
- Ensure that stock sold is treated with the correct accounting procedures when sold, for example straight sales, rentals, and finance lease etc.
- Ensure that projects are processed with the correct cost of sales figures and synchronised to XERO
- Assign COS Journals from DEAR to projects in XERO
- Prepare monthly reconciliations on the Cost of Sales control accounts between DEAR and XERO
- Overseeing timing of month end stock movement
- Cost of sale to be captured in the correct period
- Stock to be received in the correct period
- Process invoices according to approved quotes/SO’s received
- Ensure that invoices are billed with the correct accounting procedures, to the correct revenue account, client tracking and cost centre
- Record billing procedure on printed SO’s for Project Tray
- Change status of approved quotes on DEAR & SharePoint
- Process deposit invoices and follow up on deposit payments
- Keeping record of deposit invoices (deposit tracker)
- Send schedule to Business Development Executives weekly
- Assist CFO with annual Audit preparation and external auditor queries
- Any non-generalisable duties passed from CFO
- Deal with any issues from any department that pops up that you can assist with.
Requirements:
- Invoicing
- Invoice projects according to approved SO and client deposits paid (daily)
- Invoice according to Job Cards to account for over runs on jobs
- Ensure invoices are issued in the correct period
- Ensure invoices are processed with the correct accounting requirements
- Process credit notes when requested and return stock to inventory
- Provide monthly reporting on credit notes processed
- Sync inventory system with accounting system to upload invoices to be issued to clients
- Edit invoices in XERO and allocate sales to correct income statement account, client tracking and cost centre & send to clients
- Raise invoices on the content tracker (Daily/weekly/monthly)
- Ensure P&L allocations are correct
- Ensure all automated billing/imports for monthly operational fees are billed accurately and in the correct period.
- Ensure All Business development Trackers agrees to actual figures for the month
- Send profit & Loss per client to Business Development team & attend to queries after approval by the Senior Accountant or CFO.
- Accountant for monthly revenue journals. Follow up with Business Development Executive when new invoices are due.
- Daily Project Tray Processing
- Auditors
- Ad hoc
- Ensure that invoices correspond to the SO in terms of values and stock items
- Ensure that correct stock is booked out on projects
- Ensure that projects are recorded in the correct period
- Ensure that stock sold is treated with the correct accounting procedures when sold, for example straight sales, rentals, and finance lease etc.
- Ensure that projects are processed with the correct cost of sales figures and synchronised to XERO
- Assign COS Journals from DEAR to projects in XERO
- Prepare monthly reconciliations on the Cost of Sales control accounts between DEAR and XERO
- Overseeing timing of month end stock movement
- Cost of sale to be captured in the correct period
- Stock to be received in the correct period
- Process invoices according to approved quotes/SO’s received
- Ensure that invoices are billed with the correct accounting procedures, to the correct revenue account, client tracking and cost centre
- Record billing procedure on printed SO’s for Project Tray
- Change status of approved quotes on DEAR & SharePoint
- Process deposit invoices and follow up on deposit payments
- Keeping record of deposit invoices (deposit tracker)
- Send schedule to Business Development Executives weekly
- Assist CFO with annual Audit preparation and external auditor queries
- Any non-generalisable duties passed from CFO
- Deal with any issues from any department that pops up that you can assist with.
Relevant Qualification and Experience required
03 Apr 2025;
from:
careers24.com