Office Administrator / PA

Description:

Our client, a leading architectural practice, based in the Northern Suburbs is seeking to employee an Office Administrator/PA.The successful candidate will play a crucial role in supporting our office operations and assisting with various administrative tasks. Requirements:

• Young and energetic individual
• Excellent verbal communication skills
• Strong problem-solving abilities
• Self-motivated and punctual
• Trustworthy with high levels of integrity
• Exceptional organizational skills
• Proficient in Microsoft Office 365
• Fluent in both Afrikaans and English
• Possession of a valid driver’s license and own transport
• 2-3 years of experience in office administration and secretarial duties, preferably within the architectural or construction industry, with a good understanding of building materials

Responsibilities:

• Perform general office administration tasks.
• Organize and maintain client files, ensuring they are up to date.
• Prepare and type meeting minutes and notes as required.
• Coordinate service requests as required.
• Run errands for the office as needed.
• Manage inventory of office supplies
• Maintain cleanliness and tidiness of reception area and boardroom.
• Assist with compiling documents and reports.
• Welcome clients and prepare refreshments.
• Aid in the preparation and administration of tender documentation.
• Communicate with clients, consultants, and suppliers regarding projects and information requirements.
• Attend site visits and technical meetings, as necessary.
• Provide verbal updates and written reports on dedicated projects.
• Complete and submit local authority submissions for building plan approvals.

Please forward your updated CV to cindy@personastaff.co.za

Please note that only shortlisted will be contacted.


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Requirements:

• Young and energetic individual
• Excellent verbal communication skills
• Strong problem-solving abilities
• Self-motivated and punctual
• Trustworthy with high levels of integrity
• Exceptional organizational skills
• Proficient in Microsoft Office 365
• Fluent in both Afrikaans and English
• Possession of a valid driver’s license and own transport
• 2-3 years of experience in office administration and secretarial duties, preferably within the architectural or construction industry, with a good understanding of building materials

• Perform general office administration tasks.
• Organize and maintain client files, ensuring they are up to date.
• Prepare and type meeting minutes and notes as required.
• Coordinate service requests as required.
• Run errands for the office as needed.
• Manage inventory of office supplies
• Maintain cleanliness and tidiness of reception area and boardroom.
• Assist with compiling documents and reports.
• Welcome clients and prepare refreshments.
• Aid in the preparation and administration of tender documentation.
• Communicate with clients, consultants, and suppliers regarding projects and information requirements.
• Attend site visits and technical meetings, as necessary.
• Provide verbal updates and written reports on dedicated projects.
• Complete and submit local authority submissions for building plan approvals.