Creditors Clerk

Description:

• Process all invoices for payment accurately and completely on the accounting system.
• Ensure all invoices are properly authorised in accordance with the levels of authority and allocated to correct supplier and general ledger accounts.
• Reconciliation of supplier statements to payments and supplier ledger accounts.
• Attending to queries and claims on the supplier reconciliations and responsible for resolving all queries and claims in a timeous manner.
• Liaising with suppliers regarding outstanding invoices, POD’s and supplier related queries.
• Must ensure that any settlements, discounts or rebates are calculated accurately and deducted where applicable.
• Frequent follow up on credit requests, outstanding invoices and statements and credit applications.
• Checking and correcting all store purchases (PO Tools) in an accurate and timeous manner.
• Communicating all store purchase errors to stores in a structured manner.
• Match and capturing of all payments against correct invoices in relevant Supplier accounts.
• Ensure that all documents are in order and filed correctly.
• Load authorised amounts for payment on the electronic banking system.
• Prepares analysis of accounts, as required.
• Utilising journal entries to accurately transfer all payments and/or expenses to correct companies by using the intercompany loan accounts.
• Creating Provisions and accruals on the accounting records.

Requirements:

• Process all invoices for payment accurately and completely on the accounting system.
• Ensure all invoices are properly authorised in accordance with the levels of authority and allocated to correct supplier and general ledger accounts.
• Reconciliation of supplier statements to payments and supplier ledger accounts.
• Attending to queries and claims on the supplier reconciliations and responsible for resolving all queries and claims in a timeous manner.
• Liaising with suppliers regarding outstanding invoices, POD’s and supplier related queries.
• Must ensure that any settlements, discounts or rebates are calculated accurately and deducted where applicable.
• Frequent follow up on credit requests, outstanding invoices and statements and credit applications.
• Checking and correcting all store purchases (PO Tools) in an accurate and timeous manner.
• Communicating all store purchase errors to stores in a structured manner.
• Match and capturing of all payments against correct invoices in relevant Supplier accounts.
• Ensure that all documents are in order and filed correctly.
• Load authorised amounts for payment on the electronic banking system.
• Prepares analysis of accounts, as required.
• Utilising journal entries to accurately transfer all payments and/or expenses to correct companies by using the intercompany loan accounts.
• Creating Provisions and accruals on the accounting records.

• A tertiary qualification in Accounting or Bookkeeping
• Basic accounting knowledge (recognising valid tax invoices and credit notes, journals, payment terms, calculations skills, etc.)
• Knowledge of Microsoft Excel is essential.
• Pastel Partner Experience
• Experience of creditors processing (minimum 3 years)

• A tertiary qualification in Accounting or Bookkeeping
• Basic accounting knowledge (recognising valid tax invoices and credit notes, journals, payment terms, calculations skills, etc.)
• Knowledge of Microsoft Excel is essential.
• Pastel Partner Experience
• Experience of creditors processing (minimum 3 years)