Where

Personal Assistant to Property Portfolio Manager

Remax Bay
Kariega Full-day Full-time

Description:

Administrative Assistant – Sectional Title Property Management

We are looking for a highly organized and proactive Administrative Assistant to support a Sectional Title Property Manager. This role requires strong administrative, communication, and customer service skills, with an opportunity for professional growth within the company.

Requirements:

· Experience in sectional title property administration is beneficial.

· Strong written and verbal communication skills.

· Ability to work efficiently in a deadline-driven environment.

· Skilled in record-keeping, correspondence management, levy collection, and meeting administration.

· Self-motivated and eager to develop new skills.

· Able to anticipate the Manager’s needs and ensure tasks are completed promptly.

· Proficiency in MS Word, Outlook, and Excel.

· Experience with WeconnectU software is advantageous.

· Own vehicle required.

Responsibilities:

· Obtain and process quotes while ensuring procurement compliance.

· Facilitate payment approvals and processing.

· Download and manage bank statements.

· Assist clients with levy statement queries and debt collection.

· Send reminder statements, issue final demands, and liaise with attorneys for overdue accounts.

· Reconcile and manage petty cash accounts for multiple schemes.

· Draft Trustee correspondence for rule enforcement.

· Issue insurance certificates and process insurance claims.

· Submit water meter readings and update account details with the Accounts Department.

· Investigate and resolve General Ledger discrepancies.

· Assist the Portfolio Manager with various administrative and operational tasks.

· Prepare meeting minutes and compile AGM packs.

· Coordinate and schedule meetings for the team.

· Distribute notices, correspondence, and meeting minutes.

· Maintain accurate records of documentation for owners and scheme activities.

This role offers growth potential for a candidate eager to develop their career in sectional title property management.


Please forward your CV to cassandra.b@remaxbay.co.za


31 Mar 2025;   from: gumtree.co.za

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