Admin Clerk

Description:

• The Admin Clerk is responsible for assisting the site with all administrative duties.
• Ensure that the office is clean and maintained in an orderly manner.
• Ensure all documents required by other staff members are available for them to perform their duties such as capture all data into relevant programs on computer and then file documents.
• Filing of Job cards, STC’s, SIS’s, delivery notes, requisitions, stock take sheets.
• Submit all electronic site info in the correct format to head office timeously.
• Collect and complete control sheets for all invoices and delivery notes and post to head office weekly.
• Communicate with customers, employees, and other individuals by answering questions, distribute or explain information and take orders.
• Answer telephones, direct calls and take messages.
• Complete and mail staff contracts, policies, sick notes, leave forms, disciplinary documentation, timesheets and medical reports to head office.
• Operate office equipment, such as photocopiers, scanners, facsimile machines, voice mail systems and computers.
• Open, sort and route incoming mail, answer correspondence, and prepare outgoing mail.
• Deliver messages and run errands.
• Complete work schedules, manage calendars and arrange appointments.
• Process and prepare documents, such as expense reports and maintain site petty cash as per head office requirements.
• Prepare meeting agendas, attend meetings and disciplinary hearings, and record and transcribe minutes.
• Resolve problems involving office equipment, such as computer hardware and software.
• Make travel arrangements for site personnel.
• Manage staff attendance/absenteeism on a day-to-day basis and ensure the appropriate documentation is completed and send to Head Office.
• Assist in controlling staff accommodation, electricity and water usage.
• Assist with safety on site.
• Handover in form delegation of Authority must be done when going on R & R or taking Leave.
• Assist in ad-hoc duties and administrative tasks as required by the site.

Requirements:

• The Admin Clerk is responsible for assisting the site with all administrative duties.
• Ensure that the office is clean and maintained in an orderly manner.
• Ensure all documents required by other staff members are available for them to perform their duties such as capture all data into relevant programs on computer and then file documents.
• Filing of Job cards, STC’s, SIS’s, delivery notes, requisitions, stock take sheets.
• Submit all electronic site info in the correct format to head office timeously.
• Collect and complete control sheets for all invoices and delivery notes and post to head office weekly.
• Communicate with customers, employees, and other individuals by answering questions, distribute or explain information and take orders.
• Answer telephones, direct calls and take messages.
• Complete and mail staff contracts, policies, sick notes, leave forms, disciplinary documentation, timesheets and medical reports to head office.
• Operate office equipment, such as photocopiers, scanners, facsimile machines, voice mail systems and computers.
• Open, sort and route incoming mail, answer correspondence, and prepare outgoing mail.
• Deliver messages and run errands.
• Complete work schedules, manage calendars and arrange appointments.
• Process and prepare documents, such as expense reports and maintain site petty cash as per head office requirements.
• Prepare meeting agendas, attend meetings and disciplinary hearings, and record and transcribe minutes.
• Resolve problems involving office equipment, such as computer hardware and software.
• Make travel arrangements for site personnel.
• Manage staff attendance/absenteeism on a day-to-day basis and ensure the appropriate documentation is completed and send to Head Office.
• Assist in controlling staff accommodation, electricity and water usage.
• Assist with safety on site.
• Handover in form delegation of Authority must be done when going on R & R or taking Leave.
• Assist in ad-hoc duties and administrative tasks as required by the site.

• Grade 12
• Minimum of 2 years’ experience in a similar role.
• Computer Literate - MS office.
• Strong Administrative skills.
• Good Communicational skills.

• Grade 12
• Minimum of 2 years’ experience in a similar role.
• Computer Literate - MS office.
• Strong Administrative skills.
• Good Communicational skills.