Description:
MINIMUM REQUIREMENTS:A minimum of 2-3 years work experience in secretariat support services, administration environment and records management RESPONSIBILITIES:
Provision of secretariat support services for executive meeting
Assist with requesting for agenda items and Compile/ draft agenda for EXCO, OPCO, SMS, Extended EXCO and MMM meetings Sourcing future agenda items from previous minutes and action lists Daily sending of reminders for submission of supporting documents Meeting packs/supporting documents coordinated and distributed Assist with taking and drafting of executive meetings minutes in the absence of DD Secretariat Assist with providing secretariat supporting during executive meetings Logistical support for executive meetings
Sending out meeting links to executive members Source quotations for securing external venues for executive meetings Prepare necessary documents for securing of venues e.g. VA26 Loading and management of flow of presentations during sessions Ensure proper set-up at venues and availability of functional PA system with good sound during meetings Circulation of roving microphones during meetings Circulation of attendance registers during executive meetings Continuous Communication of changes/updates relating to meetings Purchase and prepare refreshments for executive meetings Coordination of ODG Unit meetings and planning sessions
Request for agenda items and compile/ draft agendas Meeting packs/supporting documents coordinated and distributed Draft minutes of ODG Unit meetings and planning sessions Approved minutes signed by the chairperson Filing of meeting packs and signed minutes Distribution of external Cabinet memos and coordination of Ministers Cabinet briefing notes
Distribute external Cabinet memo to Programmes Consolidation of various inputs into a single briefing notes document Follow-up with programmes to submit inputs into briefing notes Submission of briefing notes to Minister and Deputy Minister Ensure that Cabinet memoranda sent to programmes are returned back to the ODG for safekeeping Ensure that copies of tabled DSTII cabinet memoranda are filed Assist in monitoring Cabinet minutes to extract decisions relating to the DSTII for implementation Assist in coordinating the development of reports on Cabinet briefings for tabling at Opco and EXCO quarterly Providing admin support
Drafting of submissions relating to secretariat support services Drafting submissions of securing approval for the utilisation of external venues for meetings Dr
24 Mar 2025;
from:
gumtree.co.za