Fleet and Facilities Manager

Description:

Full job description
Why do we need you?

Input into policy formulation, review and deployment across the SSA region
Management of the SLA of the appointed Fleet Management Provider. (FM provider is already appointed)
Manage all fleet related services, namely Lease contracts, tracking system, fuel card, maintenance adjudication and to ensure strict adherence to SLA. Ensure all related administrative processes are completed on time and efficiently.
Accountable for all fleet reporting requirements
Act as a point of approval for all fleet related activities, within the Delegation of Authority assigned
Ensure that all fleet related administration is managed accurately and in a timely fashion, holding providers to account where applicable.
Identify and optimize cost saving opportunities
Act as the Proxy for the business
Accurate and comprehensive record keeping
Accident Management process & roadside assistance
Full traffic fines administration including payment and deductions via payroll
Project management related to Fleet and related services
Monitoring of maintenance and approval of costs of tyres and general maintenance
Monitoring fraudulent vehicle activity
Monthly submission of new joiners, leavers of company, pool and allowance vehicles
Support with fleet data iron annual Insurance premium renewal
Drafting and distribution of Tax fringe benefit letters

Facilities Management & EHS Management

Management of company appointed Contractors, Cleaners and service providers
Manage Landlord contractual services and adherence to the Health regulations according to legislation.
Manage Departmental Budget
Manage and review Business Continuity Plan
Coordinate Monthly Safety Meeting and administration related to SHE
Ensuring landlord responsibilities for the maintenance of all services in the building
Coordinating the renewal of supplier contract

Requirements:

Is this job for you?

This role requires an individual with Tertiary degree in Fleet management /Logistics/supply chain or BCom. Min 5 – 8 years in fleet Management experience and experience in facilities role will be an added advantage, you need to have been responsible for a fleet of not less than 200 vehicles and office management with 170 employees. The ideal candidate must be pro-active in identifying any risks / non-compliance with policy. Ability to experience to communicate with stakeholders at all levels to address matters relating to the Fleet and Facilities Management. Your Knowledge of ARRTO legislation and OHSACT will ensure you excel in this role. The ideal candidate must have strong administrative skills (Excel skills), SAP and people management.
The objective of this role is to provide a comprehensive fleet management solution for the company Sub-Saharan Africa territory. The role consists of consolidated services such as driver monitoring/tracking, training and management, accident, licensing and traffic fine management, roadside assistance and fraud management, to name a few. The key deliverables include monitoring and maintaining fleet in a good operating condition so that company SSA and all its divisions can adhere to the fleet management logistics and policy, administration, vehicle maintenance efficiently and cost-effectively.
The overall responsibility of managing the Facilities function holistically which consist of managing the Landlord and their contractual roles and responsibilities which consist of cleaning, consumables, security, canteen, maintenance services. Managing facility contractor services and cost center budget for HQ offices. Supporting the HEAD of EHS in managing the HQ EHS.