Description:
Medi-ware is seeking a Buyer to join its Finance Department. The Buyer will be responsible for overseeing the buying process from end to end, by applying the best supply chain principles to optimize cost, quality, service and reliability variables. The candidate should be analytical, have good communication skills, be target driven, and customer focus orientated.
Key Responsibilities
• Develop and implement a purchasing policy and strategy, co-ordinate purchasing practices and maximise savings and benefits available from all purchasing activities
• Identify and select the vendor to procure requisitioned commodities from as informed by the buying mix of price, quantity, quality BBBEE and delivery date.
• Prioritize workload to ensure adherence to procurement service levels on order turnaround, order accuracy and on-time in full deliveries.
• Manage purchase requisitions, amendments and order related queries on a timely and efficient manner within 24 to 48 hours.
• Ensure that orders are placed with reference to the customer’s specifications.
• Communicate all late/unrealistic delivery dates to end users timeously.
• Vet sales representatives to develop new sources of supplies, securing favourable terms for the Business.
• Update records and files and secure samples, descriptions, photos, or information for site management.
• Investigate and determine what/how/why products came in incorrectly or damaged.
• Monitor price increases and communicate changes as necessary.
• Negotiate all terms and conditions, in line with the business operating procedures, ensuring the best total acquisition costs or total cost of ownership.
• Provide procurement-related information and support as required to the functional managers and other customers for planning and operational purposes. This will include but not be limited to delivery dates and pricing for products and services required on site.
• Monitor open orders and ensure that orders are expedited timeously, there should be no open order older than 30 days.
• Monitor and analyse accuracy of supplier delivery times against contract lead times (i.e., lead time analysis).
• Liaise with suppliers, manufacturers and relevant internal clients and users.
• Verify budgeted funds for specific products/projects
• Process financial data and documents (e.g., bids, incoming purchase requisitions, etc) for the purpose of updating and distributing information and/or acquiring resources to support the purchasing operation
• Check “purchase order audit trials” daily to pick up possible discrepancies and inconsistencies.
• Follow up and fix problem invoices by assisting in resolving queries between suppliers and creditors.
• Ensure that the necessary supplier details are correctly and promptly loaded onto database
•Compile ad-hoc reports and analysis when required.
• Liaise with finance in terms of bottlenecks and highlighting the risk.
· Negotiate Discounts and Rebates Systems with suppliers
Requirements:
- Analytical Skills: 4 to 5 years
- Customer Service Orientation: 4 to 5 years
- Attention-To-Detail: 4 to 5 years
Qualifications and Experience
• Completed at least NQF 6 level qualification in the following areas: Commerce, Logistics, Supply Chain or Procurement field
• Minimum of 3-5 years’ experience within a procurement / sourcing and commercial experience
• Procurement experience within a commercial/FMCG environment would be advantageous
• Technical knowledge would be advantageous.
• Knowledge of Contract Management.
• Knowledge of Tender/Bids processes.
• Working knowledge of accounting system
• Working Knowledge of Microsoft Word, Excel, and PowerPoint
Competencies:
• Relationship building/networking
• Analytical thinking and interpretation skills
• Customer service orientation
• Attention to detail
• Negotiation and persuasive skills
• Integrity and honesty