Facilities Assistant

Description:

Are you a problem-solver with a sharp eye for detail and a passion for keeping spaces running smoothly? We’re looking for a Facilities Assistant to be the support behind our building operations. From coordinating maintenance and managing supplies to ensuring safety and cleanliness, you’ll be the go-to person for keeping everything in top shape.

As a Facilities Assistant, you’ll work with contractors, oversee building systems, and maintain a secure, well-organized environment. Whether it’s setting up for events, responding to emergencies, or keeping workspaces spotless, your efficiency, professionalism, and team spirit will make all the difference.

Key Responsibilities:

• Master Coordinator: Collaborate with external contractors and repair professionals to tackle complex maintenance tasks.
• System Guardian: Ensure all building systems (HVAC, plumbing, elevators) are running smoothly and efficiently.
• Cleanliness Champion: Maintain the tidiness of common areas, offices, restrooms, and workspaces, ensuring a pristine environment.
• Waste Warrior: Oversee waste disposal systems, ensuring regular and effective trash removal.
• Supply Steward: Stock and manage cleaning supplies, upholding high cleanliness standards.
• Safety Inspector: Conduct regular safety inspections to identify hazards and ensure compliance with safety regulations.
• Fire Safety Sentinel: Ensure fire alarms, sprinklers, and emergency exit routes are operational and accessible.
• Health & Safety Enforcer: Maintain and ensure adherence to health and safety policies and procedures.
• Security Monitor: Keep an eye on security systems (alarms, access control) and report any issues.
• Building Protector: Assist with securing the building, managing visitor access, and following security protocols.
• Inventory Keeper: Track inventory of furniture, office supplies, and cleaning materials.
• Operational Support: Ensure the office or building has all necessary materials for daily operations.
• Event Organizer: Set up and prepare rooms for meetings, events, or special functions.
• Space Arranger: Move furniture and rearrange spaces as needed.
• Equipment Specialist: Support with organizing and setting up equipment (projectors, microphones).
• Vendor Liaison: Communicate with contractors, vendors, and service providers (cleaning services, maintenance teams).
• Schedule Manager: Schedule and monitor work performed by external service providers.
• Performance Overseer: Ensure vendors meet performance standards and contractual obligations.
• Record Keeper: Maintain records related to building maintenance, repairs, and service requests.
• Documentation Expert: Prepare and update documentation regarding facility management tasks and services.
• Report Creator: Assist with creating reports related to maintenance activities or facility issues.
• Employee Support: Serve as a point of contact for facility-related inquiries or issues from employees.
• Customer Service Star: Provide excellent customer service to ensure satisfaction of building occupants.
• Emergency Responder: Address emergencies like plumbing issues, power failures, or equipment malfunctions.
• Evacuation Assistant: Help with evacuation or emergency procedures during critical situations.
  

Minimum Requirements:

• Matric.
• Minimum of 3-5 years' experience in an administrator role
• Proficient in Microsoft office suite
• Clear criminal record

If you’re a team player who thrives in a dynamic setting and takes pride in creating a well-maintained, secure, and welcoming space , we’d love to hear from you!

We are committed to providing equal opportunities to all applicants from diverse backgrounds. Please note only candidates meeting the specified criteria will be considered.

Thank you for choosing us as your employer of choice. Please note that only suitably qualified candidates will be considered. If you do not hear from us within 14 working days, please regard your application as unsuccessful. We wish you well in your future endeavors.

Requirements:

• Master Coordinator: Collaborate with external contractors and repair professionals to tackle complex maintenance tasks.
• System Guardian: Ensure all building systems (HVAC, plumbing, elevators) are running smoothly and efficiently.
• Cleanliness Champion: Maintain the tidiness of common areas, offices, restrooms, and workspaces, ensuring a pristine environment.
• Waste Warrior: Oversee waste disposal systems, ensuring regular and effective trash removal.
• Supply Steward: Stock and manage cleaning supplies, upholding high cleanliness standards.
• Safety Inspector: Conduct regular safety inspections to identify hazards and ensure compliance with safety regulations.
• Fire Safety Sentinel: Ensure fire alarms, sprinklers, and emergency exit routes are operational and accessible.
• Health & Safety Enforcer: Maintain and ensure adherence to health and safety policies and procedures.
• Security Monitor: Keep an eye on security systems (alarms, access control) and report any issues.
• Building Protector: Assist with securing the building, managing visitor access, and following security protocols.
• Inventory Keeper: Track inventory of furniture, office supplies, and cleaning materials.
• Operational Support: Ensure the office or building has all necessary materials for daily operations.
• Event Organizer: Set up and prepare rooms for meetings, events, or special functions.
• Space Arranger: Move furniture and rearrange spaces as needed.
• Equipment Specialist: Support with organizing and setting up equipment (projectors, microphones).
• Vendor Liaison: Communicate with contractors, vendors, and service providers (cleaning services, maintenance teams).
• Schedule Manager: Schedule and monitor work performed by external service providers.
• Performance Overseer: Ensure vendors meet performance standards and contractual obligations.
• Record Keeper: Maintain records related to building maintenance, repairs, and service requests.
• Documentation Expert: Prepare and update documentation regarding facility management tasks and services.
• Report Creator: Assist with creating reports related to maintenance activities or facility issues.
• Employee Support: Serve as a point of contact for facility-related inquiries or issues from employees.
• Customer Service Star: Provide excellent customer service to ensure satisfaction of building occupants.
• Emergency Responder: Address emergencies like plumbing issues, power failures, or equipment malfunctions.
• Evacuation Assistant: Help with evacuation or emergency procedures during critical situations.
  

• Matric.
• Minimum of 3-5 years' experience in an administrator role
• Proficient in Microsoft office suite
• Clear criminal record