Description:
Key Responsibilities of a Creditors Supervisor:
• Supervision and Leadership:
• Supervise, train and mentor creditors clerks.
• Check and approve creditors recons.
• Ensure the team meets deadlines.
• Conduct performance evaluations and provide feedback.
• Accounts Payable Operations:
• Oversee the daily operations of the accounts payable department.
• Ensure accurate and timely processing of invoices, payments, and reconciliations.
• Ensure clerks verify invoices against purchase orders and supplier statements.
• Ensure compliance with financial policies, regulations, and audit requirements.
• Prepare monthly, weekly and annual reports for management.
• Reconciliations and Controls:
• Review and approve creditors reconciliations that the clerks prepare.
• Assign and monitor workload for clerks.
• Prepare and control cod payments within company procedures.
• Work with Treasury Supervisor to ensure that creditors reconciliations are completed in time for management to review and pay.
• Do weekly/monthly cash-flow planning as required by management and treasury supervisor.
• Develop and implement improvements in systems, use of paper and reporting to management.
• Identify growth areas and training of staff to improve efficiencies and workload
• Reconcile more complex accounts. Assist clerks with errors or complex creditors issues
• Communication and Collaboration:
• Serve as a point of contact for internal and external stakeholders.
• Address and resolve any discrepancies in reconciliations and clerk outputs
• Liaise with suppliers to resolve queries.
• Other Duties:
• Develop and implement policies and procedures to enhance the efficiency of the accounts payable function.
• Participate in the preparation of the annual audit.
• Ensure proper filing of invoices after payments.
• Analyse and report on creditors age analysis and any corrections actions required by management.
• Support and train clerks on the ERP system to optimize output time.
Requirements:
- Reconciliations: 4 to 5 years
- Staff Management: 4 to 5 years
- Creditors Management: 6 to 7 years
Matric
Finace qualification