Description:
At FMS Property Managers, we're not just managing properties – we're redefining standards across 90 sectional title schemes and homeowner associations. Our commitment to excellence is matched only by our innovative approach, leveraging cutting-edge software to deliver bespoke solutions tailored to each client.
Are you detail-oriented with a passion for precision? We are seeking a meticulous Financial Administrator to join our dynamic team. In this pivotal role, you will oversee critical financial functions, including credit control, billing, levy clearance, and payments. Your exceptional attention to detail and strong time management skills will ensure our operations run smoothly and efficiently.
Benefits of joining Faircape:
- Quarterly performance bonuses
- Long service leave
- Onsite Barista (free coffee)
- Vending machine with great subsidised snacks
- Discount on our internet (ISP) packages
- Flexi-time (working hours)
- Subsidised parking
This is a fantastic opportunity where growth and challenges are guaranteed.
Duties include but are not limited to the following:
- Prepare and raise all Levy and Utility billing schedules
- Generate utility schedules and proactively follow up on any outstanding schedules.
- Process internal invoicing accurately and as needed.
- Ensure all debit orders are loaded before month-end and attend to new debit order requests promptly.
- Implement active credit control measures to promptly remind defaulting customers
- Issue letters of demand to customers with overdue accounts.
- Raise interest and debt collection fees on all overdue accounts
- Respond efficiently to internal and external billing queries received from owners
- Issue accurate levy clearance figures and maintain the levy clearance exceptions schedule.
- Follow up to ensure levy clearance payments are received, and certificates are issued on time.
- Monitor and address any outstanding property transfers at month-end.
- Load all ad hoc payments for suppliers accurately
- Ensure recurring supplier payments are loaded before month-end and follow up directly with contractors if invoices are unavailable.
- Maintain and update the recurring payment schedule consistently by internal due dates.
- Process all monthly municipal payments
Qualifications:
- Completed tertiary qualification in Accounting (advantageous)
Experience and Knowledge:
- Experience in the property sector would be an advantage
- Experience on WeConnectU Property Managing Software (advantageous)
- Experience with Microsoft Excel and/or Google Workspace
- Solid knowledge of financial processes, systems and related laws
Skills and Attributes
- Financial Expertise: Strong understanding of billing, credit control, levy clearances, and payments.
- Attention to Detail: Accuracy in financial transactions, record-keeping, and reconciliation.
- Time Management: Ability to prioritize and meet deadlines in a fast-paced environment.
- Problem-Solving: Analytical mindset to identify and resolve financial discrepancies.
- Tech-Savvy: Proficiency in financial software, spreadsheets, and accounting tools.
- Communication Skills: Clear and professional interaction with clients, vendors, and internal teams.
- Team Player: Collaborative approach with a proactive attitude.
Specific Requirements
- Solid and positive references
- Clear health record
- Clear credit record
- No criminal record
We offer Barista produced coffee available all day to all our staff at Claremont.
Normal working hours are Mondays to Fridays from 08h00 until 17h00 with a 45-minute lunch break. The company allows employees, by approval of the direct manager, to work flexi-time between 07h00 and 18h00.
With centrally located and modern offices just across from Cavendish in Claremont, Faircape offers a market-related salary from R25 000.00 Cost to Company per month. The amount offered will be dependent on qualifications, experience, and other market-related factors.
To see more about Faircape and what we have to offer go and look at our informative website - https://faircape.co.za/
If you do not hear from us within two weeks, please deem your application unsuccessful.
Requirements:
- Quarterly performance bonuses
- Long service leave
- Onsite Barista (free coffee)
- Vending machine with great subsidised snacks
- Discount on our internet (ISP) packages
- Flexi-time (working hours)
- Subsidised parking
- Prepare and raise all Levy and Utility billing schedules
- Generate utility schedules and proactively follow up on any outstanding schedules.
- Process internal invoicing accurately and as needed.
- Ensure all debit orders are loaded before month-end and attend to new debit order requests promptly.
- Implement active credit control measures to promptly remind defaulting customers
- Issue letters of demand to customers with overdue accounts.
- Raise interest and debt collection fees on all overdue accounts
- Respond efficiently to internal and external billing queries received from owners
- Issue accurate levy clearance figures and maintain the levy clearance exceptions schedule.
- Follow up to ensure levy clearance payments are received, and certificates are issued on time.
- Monitor and address any outstanding property transfers at month-end.
- Load all ad hoc payments for suppliers accurately
- Ensure recurring supplier payments are loaded before month-end and follow up directly with contractors if invoices are unavailable.
- Maintain and update the recurring payment schedule consistently by internal due dates.
- Process all monthly municipal payments
- Completed tertiary qualification in Accounting (advantageous)
- Experience in the property sector would be an advantage
- Experience on WeConnectU Property Managing Software (advantageous)
- Experience with Microsoft Excel and/or Google Workspace
- Solid knowledge of financial processes, systems and related laws
- Financial Expertise: Strong understanding of billing, credit control, levy clearances, and payments.
- Attention to Detail: Accuracy in financial transactions, record-keeping, and reconciliation.
- Time Management: Ability to prioritize and meet deadlines in a fast-paced environment.
- Problem-Solving: Analytical mindset to identify and resolve financial discrepancies.
- Tech-Savvy: Proficiency in financial software, spreadsheets, and accounting tools.
- Communication Skills: Clear and professional interaction with clients, vendors, and internal teams.
- Team Player: Collaborative approach with a proactive attitude.
- Solid and positive references
- Clear health record
- Clear credit record
- No criminal record