Description:
We’re on the lookout for a detail-orientated, highly organized professional to become a key player in our team as a Stock Administrator. In this role, you will be in responsible for inventory management, oversee seamless stock control, and play a crucial part in keeping our canteen operations running smoothly. Your exceptional attention to detail will ensure stock records are accurate, while your problem-solving and investigative abilities will help you swiftly tackle any challenges that arise.
To thrive in this position, you need strong communication and interpersonal skills to collaborate effortlessly with suppliers, customers , and your team, delivering outstanding service every step of the way. A genuine passion for customer service and active listening will be key in building strong relationships and responding to needs quickly and efficiently.
Prior experience in inventory management systems is essential to optimize processes, and your ability to stay calm under pressure will keep operations flowing seamlessly day in and day out.
Key Responsibilities:Stock Control Coordination
- Coordinate stock control operations with catering staff, as well as the sales and finance departments to ensure alignment of inventory needs and processes.
Inventory Management
- Utilize the company’s inventory software platform to check in products, compare deliveries to outstanding purchase orders, and maintain accurate records of incoming and outgoing stock.
- Conduct regular stock audits, reconcile discrepancies, and ensure all stock transactions comply with company standards and policies.
Supply Chain Data Analysis
- Analyse supply chain data to ensure the uninterrupted availability of stock, forecast supply and demand to prevent overstocking or running out-of-stock (OOS) situations.
Purchasing and Ordering
- Manage purchasing orders for incoming equipment, services, and supplies.
- Collaborate with the purchasing group to identify missing products in deliveries and resolve issues related to damaged products with vendors.
Stock Replenishment and Storage
- Oversee stock storage processes, including tagging, boxing, and labelling to ensure proper handling of inventory.
- Ensure timely replenishment of stock to meet operational needs and manage stock transfers between locations and stock rooms.
Documentation and Compliance
- Verify receipts, confirm purchase contents, and ensure orders are complete.
- Maintain proper documentation for all stock movements, deliveries, and audits, ensuring compliance with health, safety, food safety, and environmental safety standards.
Data Entry and Reporting
- Input and maintain inventory data in relevant systems, generating inspection lists and ensuring stock is properly counted upon receipt.
- Generate regular reports on inventory status, trends, and discrepancies. Provide updates to management on stock levels and performance metrics.
- Handle all necessary Back of House (BOH) administration, including invoicing, card activation and deactivation, receiving, ordering, and GRV (Goods Received Voucher) processing.
Collaboration and Communication
- Work closely with the storeman, senior chefs, suppliers, and the FOH Supervisor to forecast inventory needs and maintain optimal stock levels.
- Coordinate with the facilities team to optimize storage spaces and operations.
- Assist in resolving stock-related issues and queries and liaise with the marketing department to ensure new stock lines and pricing updates are communicated effectively on the company’s internal communications platforms.
Minimum Requirement
- Grade 12 qualification
- Relevant degree/diploma in supply chain management, logistics, or a related field is preferred.
- Minimum 3 – 5 years’ experience as a Stock Controller, Inventory Manager or in a similar role
- Knowledge of Smart Retail Point of Sale system or GAAP is essential together with an in-depth knowledge of inventory management principles and best practices.
- Must be able to work flexible shifts
- Proficient in MS Office Packages.
- Flexibility within the role to cover all areas of the Stock/Goods In department functionality.
If you thrive in a fast-moving environment and love the challenge of keeping things running like clockwork, we want to hear from you.
We are committed to providing equal opportunities to all applicants from diverse backgrounds. Please note that only candidates meeting the specified criteria will be considered.
If you do not receive a response within 14 working days, please consider your application unsuccessful. We appreciate your interest in joining our team and wish you every success in your future endeavors.
Requirements:
- Coordinate stock control operations with catering staff, as well as the sales and finance departments to ensure alignment of inventory needs and processes.
- Utilize the company’s inventory software platform to check in products, compare deliveries to outstanding purchase orders, and maintain accurate records of incoming and outgoing stock.
- Conduct regular stock audits, reconcile discrepancies, and ensure all stock transactions comply with company standards and policies.
- Analyse supply chain data to ensure the uninterrupted availability of stock, forecast supply and demand to prevent overstocking or running out-of-stock (OOS) situations.
- Manage purchasing orders for incoming equipment, services, and supplies.
- Collaborate with the purchasing group to identify missing products in deliveries and resolve issues related to damaged products with vendors.
- Oversee stock storage processes, including tagging, boxing, and labelling to ensure proper handling of inventory.
- Ensure timely replenishment of stock to meet operational needs and manage stock transfers between locations and stock rooms.
- Verify receipts, confirm purchase contents, and ensure orders are complete.
- Maintain proper documentation for all stock movements, deliveries, and audits, ensuring compliance with health, safety, food safety, and environmental safety standards.
- Input and maintain inventory data in relevant systems, generating inspection lists and ensuring stock is properly counted upon receipt.
- Generate regular reports on inventory status, trends, and discrepancies. Provide updates to management on stock levels and performance metrics.
- Handle all necessary Back of House (BOH) administration, including invoicing, card activation and deactivation, receiving, ordering, and GRV (Goods Received Voucher) processing.
- Work closely with the storeman, senior chefs, suppliers, and the FOH Supervisor to forecast inventory needs and maintain optimal stock levels.
- Coordinate with the facilities team to optimize storage spaces and operations.
- Assist in resolving stock-related issues and queries and liaise with the marketing department to ensure new stock lines and pricing updates are communicated effectively on the company’s internal communications platforms.
- Grade 12 qualification
- Relevant degree/diploma in supply chain management, logistics, or a related field is preferred.
- Minimum 3 – 5 years’ experience as a Stock Controller, Inventory Manager or in a similar role
- Knowledge of Smart Retail Point of Sale system or GAAP is essential together with an in-depth knowledge of inventory management principles and best practices.
- Must be able to work flexible shifts
- Proficient in MS Office Packages.
- Flexibility within the role to cover all areas of the Stock/Goods In department functionality.