Description:
This position is a fixed term position.
This position is responsible for implementing financial and administration policies and controls within the financial and administration department at the National Office under the guidance of the Head of Finance. He/she assists in ensuring financial and administration policies are adhered to, and that budget, records and other financial activities are efficiently and accurately controlled. He/she assists the Head of Finance to prepare detailed financial reports, assists with any financial and administration duties and works as a team member within the finance and administration department to meet deadlines and improve the financial reporting within the organisation.
Requirements:
- Budgeting: 4 to 5 years
- Financial Reporting And Analysis: 4 to 5 years
- Payment Processing: 3 to 4 years
- Financial Account Management: 4 to 5 years
- Financial Procedures: 3 to 4 years
Key performance areas and responsibilities:
· MAINTAIN A STRONG ACCOUNTING SYSTEM
1.1. Checking the accounting data that has been captured in the accounting system by the program finance coordinators for quality and accuracy.
1.2. Posting of cashbook transactions and journals into the general ledger.
1.3. Ensure proper compilation and authorisation of all cashbooks.
1.4. Ensure timely submission of cashbooks by programs.
1.5. Monthly bank reconciliation preparation
1.6. Monthly GL reconciliation preperation
1.7. Ensure that GL codes allocations are consistent with the monthly forecasts and the annual budget and pay over funds to facilitied ona monthly basis
1.8. Ensure that financial policies and procedures are adhered to
1.9. Ensure that “earmarked” projects are tracked accordingly.
1.10. Assist with the annual reports required and ensure timely submission of complete supporting documents
· FINANCIAL REPORTING & AUDIT
2.1 Assisting the Head of Finance in the preparation of monthly management accounts
2.2 Analysing periodic accounting data to establish trends and report on major deviations
2.3 Responding to audit queries and providing requested documents / information
PAYMENTS PROCESSING
3.1 Ensure that payments are processed procedurally whilst maintaining adequate controls
3.2 Ensure reconciliation of payables to avoid duplication
3.3 Maintaining a complete filing system and proper documents control
PLANNING & BUDGETING
4.1 Participation in the annual planning and budgeting process
4.2 Supporting and providing guidance with the planning and budgeting process
4.3 Checking that budgets are within the given frames and in adherence to planning & budgeting guidelines
FIXED ASSETS
5.1 Ensure that the processing of fixed assets is in line with policies and internal controls e.g. recognition threshold, three quotation system, disposals etc.
5.2 Conducting periodic physical verification of assets for programs
5.3 Maintenance of an accurate fixed assets register
5.4 Reconciliation of the Fixed Asset Register for Programs to the General Ledger
QUALIFICATIONS, EXPERIENCE, SKILLS / KNOWLEDGE,
QUALIFICATIONS
· Grade 12 plus Nat. Diploma Finance / Account Management or relevant field.
· Qualification in auditing and systems will be an added advantage.
EXPERIENCE
· 3 Years’ experience with exposure to Bank register and bank reconciliation, petty cash, reconciliation and financial reporting.