Description:
As a Procurement Administrator, you will be a key player in ensuring that the organization consistently receives high-quality goods in the right quantities, meeting all expectations and standards.Responsibilities:
Procurement & Supplier Management:
Purchase goods and services in line with the organizations quantity and quality expectations. Evaluate and negotiate contracts with suppliers to secure competitive terms. Maintain an effective order schedule and ensure timely delivery from suppliers. Track inventory levels, ensuring consistent restocking of required goods. Follow up on outstanding items or unquoted goods to ensure completeness of orders. Shipping & Logistics Coordination:
Handle export and import shipments (FCL & LCL), including planning, checking, and booking space with carriers. Liaise with suppliers, clearing agents, transporters, and overseas agents for smooth shipment coordination. Track and update the status of incoming and outgoing shipments to ensure timely deliveries. Prepare and manage import/export documentation, including packing lists, invoices, letters of credit, and insurance documents. Inventory & Data Management:
Ensure accurate updates to the inventory system, including stock, pricing, and order records. Maintain purchasing and shipping records, ensuring all transactions are documented properly. Expedite orders and liaise with suppliers to resolve issues related to inventory, quality, or quantity discrepancies. Perform GRN (Goods Received Note) and GRV (Goods Received Voucher) processes, ensuring all stock is correctly recorded. Shipping & Freight Management:
Manage container bookings and coordinate with clearing and forwarding agents for timely deliveries. Obtain freight quotations and make recommendations for competitive shipping rates. Handle clearance, permits, and all related shipping duties, including STOP Containers and audit documentation. Work closely with the warehouse team and transporters to ensure effective shipping and delivery schedules. Financial Administration & Reporting:
Manage foreign outward payments, including currency exchange and bank documentation. Assist with weekly cash flow reports for management and handle costing for both local and foreign shipments. Support the preparation of reports for the Managing Director, including weekly updates and stock status. General Support:
Provide relief for the cash office and switchboard operations when required. Assist sales teams with stock inquiries and ensure accurate order processing. Handle all supplier queries and maintain s
04 Mar 2025;
from:
gumtree.co.za