Executive Personal Assistant

Description:

Key responsibilities

Maintain accurate records, databases, and spreadsheets- aligned to Quality structures, board structures, and compliance principles. The skill here is a benchmark setting for the company and it needs to be firmly owned.
Book flights, hotels, and rental cars, as well as prepare travel itineraries. - this will be a company-wide responsibility (visiting Principals & Suppliers national / International), cost controlled, and approached with insight including negotiated arrangements with service providers. Assist with Visa applications for all travellers and book foreign exchange for overseas travel.
Process expense reports, reimbursements, and credit card statements for the executives / company at large and ad hoc exco projects and Control and recon of company credit cards.
Coordinate and planning of events and meetings including sales conferences, team building and year end events including logistics and catering, thereof. Manage the MD, executives, and board calendar, coordinate meetings, and ensure timely
notification
Handle emails and phone communications on behalf of the MD and executive team.
Prepare, edit, and distribute documents, reports, and presentations. In this capacity, it needs to be professional with expertise in ISO document control principles.
Handle sensitive and confidential information with discretion.
Oversee daily office operations, including purchasing of groceries, stationery supplies, and any of other office necessities.

Requirements:

Qualifications and Education requirements

Personal Assistant Certificate / Secretariat certificate
Administration Diploma would be advantageous.
7 - 10 Years’ experience in similar Role

Knowledge & Skills

Strong Administration Skills
Well-developed leadership and junior management skills
Good verbal and written communication skills
Ability to establish and develop well-aligned, supportive teams
Appropriate Business acumen and entrepreneurial aptitude
Microsoft office
SAP