Description:
Our client in Blackheath is seeking a dedicated Corporate Assistant. The ideal candidate will have 3-5 years of experience in administrative or executive assistant roles, with a preference for those with marketing or executive PA experience. Experience in Corporate international and national travel arrangements is non-negotiable. Additionally, candidates must be non-smokers. A recent professional profile photo is to accompany your applicationEMPLOYMENT TYPE : Permanent
SECTOR : Corporate Assistant
BASIC SALARY : Market related with benefits
START DATE : A.S.A.P / Immediate
REQUIREMENTS:
- Candidate must be able to handle confidential information with high-level discretion and professionalism
- Minimum of 3-5 years of experience in an administrative or executive assistant role
- Experience with managing and organising all travel arrangements
- Experience in marketing assistant and executive PA role will be advantageous
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
- Exceptional organizational and multitasking abilities
- Strong attention to detail and accuracy
- Excellent time management and prioritization skills
- Superior written and verbal communication skills. With and ability to draft professional correspondence and reports
- Strong interpersonal skills to interact effectively with various stakeholders
- Proactive and self-motivated
- Strong work ethic and reliability
- Adaptability and ability to work under pressure
- Non-smoker
DUTIES:
Company Travel Portfolio:
- Manage the corporate travel portfolio – booking of flights, accommodation, visa’s, car hire and transfers
- Following travel procedures (trip forms etc.)
- Liaising with Travel agent for flights or booking flights directly
- Booking of accommodation (local, national and international)
- Booking of car hire
- Manage VISA applications
- Managing weekly travel schedule
- Notifying insurance & HR of international travel
- Update Travel profile for company
Marketing Duties:
- Support the marketing department by performing various administrative tasks and coordinating marketing activities. This role requires strong organizational skills, attention to detail, and the ability to work in a fast-paced environment
- Assist with printing of brochures and printing of corporate stationery
- Assist in the preparation and distribution of marketing materials
- Management of Marketing Material inventory
- Ordering, Printing and issuing of business cards and other printed marketing materials
- Campaign Coordination: Support Marketing the planning and execution of marketing events & campaigns. Assist to coordinate logistics for marketing events, including trade shows and product launches
Admin Duties:
- Organizing, controlling and management of filing & admin office & Marketing Office:
- Files to be archived, new files opened & Filing system to be maintained
- Marketing Stock Room and inventory to be managed & kept in order
- Administration duties and General PA duties needed by CEO or Financial Manager and Marketing Manager:
- Letter writing, Internal Communications, Expense claims on behalf of executives
- Update all contact lists, company organogram
- Provide administrative support to the CEO and Financial Manager & Marketing Manager
- Schedule and coordinate meetings, appointments, and travel arrangements
- Handle correspondence and communication on behalf of executives
- Answering of phone, screening of calls, and taking messages. For CEO & Financial Manager & Marketing Manager
- Liaising with Local, National and International clients:
- Welcoming, friendly and polite
- Ordering of catering and coffee and tea
- Arranging with reception to have the flags of relevant visitors outside
- Company Credit Card Statements reconciliation:
- Credit Card statement to be reconciled monthly according to travel & marketing spend
- Assist with management of cellphone provider:
- Liaise with MTN on all cell phone billing issues as well as contract upgrades
- Distribution of cell phones (New and spare)
- Updating of records with MTN and General issues (repairs, insurance claims)
- Assist with the management of insurance policy – travel declarations, insured items (cell phones, laptops, vehicles etc.):
- Inventory List : Keep updated record of all insured items
- Notify insurance of any changes in assets
- Insurance claims on damaged, lost or stolen items
HOURS:
- Monday to Friday: 8:00 - 16:00
Should you not hear back from us within 10 working days, please consider your application as unsuccessful. We will retain your credentials for future similar roles.
Requirements:
- Candidate must be able to handle confidential information with high-level discretion and professionalism
- Minimum of 3-5 years of experience in an administrative or executive assistant role
- Experience with managing and organising all travel arrangements
- Experience in marketing assistant and executive PA role will be advantageous
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
- Exceptional organizational and multitasking abilities
- Strong attention to detail and accuracy
- Excellent time management and prioritization skills
- Superior written and verbal communication skills. With and ability to draft professional correspondence and reports
- Strong interpersonal skills to interact effectively with various stakeholders
- Proactive and self-motivated
- Strong work ethic and reliability
- Adaptability and ability to work under pressure
- Non-smoker
- Manage the corporate travel portfolio – booking of flights, accommodation, visa’s, car hire and transfers
- Following travel procedures (trip forms etc.)
- Liaising with Travel agent for flights or booking flights directly
- Booking of accommodation (local, national and international)
- Booking of car hire
- Manage VISA applications
- Managing weekly travel schedule
- Notifying insurance & HR of international travel
- Update Travel profile for company
- Support the marketing department by performing various administrative tasks and coordinating marketing activities. This role requires strong organizational skills, attention to detail, and the ability to work in a fast-paced environment
- Assist with printing of brochures and printing of corporate stationery
- Assist in the preparation and distribution of marketing materials
- Management of Marketing Material inventory
- Ordering, Printing and issuing of business cards and other printed marketing materials
- Campaign Coordination: Support Marketing the planning and execution of marketing events & campaigns. Assist to coordinate logistics for marketing events, including trade shows and product launches
- Organizing, controlling and management of filing & admin office & Marketing Office:
- Files to be archived, new files opened & Filing system to be maintained
- Marketing Stock Room and inventory to be managed & kept in order
- Files to be archived, new files opened & Filing system to be maintained
- Marketing Stock Room and inventory to be managed & kept in order
- Administration duties and General PA duties needed by CEO or Financial Manager and Marketing Manager:
- Letter writing, Internal Communications, Expense claims on behalf of executives
- Update all contact lists, company organogram
- Provide administrative support to the CEO and Financial Manager & Marketing Manager
- Schedule and coordinate meetings, appointments, and travel arrangements
- Handle correspondence and communication on behalf of executives
- Answering of phone, screening of calls, and taking messages. For CEO & Financial Manager & Marketing Manager
- Letter writing, Internal Communications, Expense claims on behalf of executives
- Update all contact lists, company organogram
- Provide administrative support to the CEO and Financial Manager & Marketing Manager
- Schedule and coordinate meetings, appointments, and travel arrangements
- Handle correspondence and communication on behalf of executives
- Answering of phone, screening of calls, and taking messages. For CEO & Financial Manager & Marketing Manager
- Liaising with Local, National and International clients:
- Welcoming, friendly and polite
- Ordering of catering and coffee and tea
- Arranging with reception to have the flags of relevant visitors outside
- Welcoming, friendly and polite
- Ordering of catering and coffee and tea
- Arranging with reception to have the flags of relevant visitors outside
- Company Credit Card Statements reconciliation:
- Credit Card statement to be reconciled monthly according to travel & marketing spend
- Credit Card statement to be reconciled monthly according to travel & marketing spend
- Assist with management of cellphone provider:
- Liaise with MTN on all cell phone billing issues as well as contract upgrades
- Distribution of cell phones (New and spare)
- Updating of records with MTN and General issues (repairs, insurance claims)
- Liaise with MTN on all cell phone billing issues as well as contract upgrades
- Distribution of cell phones (New and spare)
- Updating of records with MTN and General issues (repairs, insurance claims)
- Assist with the management of insurance policy – travel declarations, insured items (cell phones, laptops, vehicles etc.):
- Inventory List : Keep updated record of all insured items
- Notify insurance of any changes in assets
- Insurance claims on damaged, lost or stolen items
- Inventory List : Keep updated record of all insured items
- Notify insurance of any changes in assets
- Insurance claims on damaged, lost or stolen items
- Monday to Friday: 8:00 - 16:00
22 Apr 2025;
from:
careers24.com