Description:
Duties and Responsibilities:Oversee Debtors and invoicing clerks:
Ensure that the Debtors and invoicing clerks are meeting the requirements of their job descriptions Ensure ALL Invoicing is complete every month Review P&L before sending it to the business development teamInvoicing:
Invoice projects according to approved SO and client deposits paid (daily) Invoice according to Job Cards to account for over runs on jobs Ensure invoices are issued in the correct period Ensure invoices are processed with the correct accounting requirements Process credit notes when requested and return stock to inventory Provide monthly reporting on credit notes processed Sync inventory system with accounting system to upload invoices to be issued to clients Edit invoices in XERO and allocate sales to correct income statement account, client tracking and cost centre & send to clients Update online tracker with COS per Job as well as calculate GP% on hardware per Job Raise invoices on the content tracker (Daily/weekly/monthly) Ensure P&L allocations are correct Ensure all automated billing/imports for monthly operational fees are billed accurately and in the correct period. Ensure all Business development trackers agrees to actual figures for the month Send profit & loss per client to Business Development team & attend to queries after approval by the Senior Accountant or CFO. Accountant for monthly revenue journals. Follow up with Business Development Executive when new invoices are due.Cost Tracking and costing:
Ensure the Service fee tracker is up to date with latest pricing Monthly Actual vs Budget & variance report Annually calculate all departments labor costs to ensure our pricing is accurate Annually calculate all relevant department mileage costs to ensure our pricing is accurateControl Cost of Goods Sold figures:
Ensure that invoices correspond to the SO in terms of values and stock items Ensure that correct stock is booked out on projects Ensure that projects are recorded in the correct period Ensure that stock sold is treated with the correct accounting procedures when sold, for example straight sales, rentals, and finance lease etc. Ensure that projects are processed with the correct cost of sales figures and synchronized to XERO Assign COS Journals from DEAR to projects in XERO Prepare monthly reconciliations on the Cost of Sales control accounts between DEAR and XERO Overseeing timing of month end stock movement Cost of sale to be captured in the correct period Stock to be received in the correct periodProject costing:
Liase with Project Manager /Admin to determine over/under
12 Mar 2025;
from:
gumtree.co.za