Description:
Purpose
Reporting to the HR Manager, the HR Officer will be responsible for administration and implementation of all HR Functions.
Focus Areas:
HR Administration and Compliance to all Labour Laws
Recruitment and Selection
Training and Development
Labour Relations
Organisational Development
Key Performance Areas
Personnel Administration and Compliance
- Ensure updated, complete and confidential personnel records.
- Updated and complete employee statistics available for reporting purposes.
- Leave administration.
- In Liaison with the HR Manager, compile, implement and continuously update new HR policies and procedures as needed.
- Facilitate Policy Awareness for all business departments.
- Compile Employment Equity and Skills Development Plans and Annual Reports and submit to the HR Manager for approval.
- Facilitate EE Committee Meetings.
- Facilitate Skills Development Committee Meetings.
- Compile data and reports for Department of Employment and Labour Inspections (as and when required).
- Enrolling staff onto the biomatrix system.
Payroll Administration:
Accurately capture payroll employee data.
Compile payroll audit reports.
Recruitment and Selection
- Ensure all job descriptions and job profiles are updated as and when required.
- Administer comprehensive recruitment process: from VA to Induction ensuring ethical practices throughout all phases and compliance to labour laws.
- Submit a recruitment report to the HR Manager for each role (including supporting forms and documentation).
- Liaise with the third party/external service providers such as verification agency and psychometric assessments.
Employee Satisfaction
- In Liaison with the HR Manager, Implement and monitor Employee Wellness and Assistance programs.
- Monitor and Evaluate the EWP Use and Effectiveness.
- Ensure resolution of employee grievances.
- Undertake employee engagement activities.
Training & Development
- In liaison with the HR Manager, complete skills audits annually and update accordingly.
- Create a skills matrix.
- Facilitate employee training and development meetings with Line Manager (via the Developmental Plans).
- Schedule Training Programmes with the accredited training service providers and liaise with Finance Department for Payments.
- Submit quarterly training reports to the HR Manager.
Performance management
- Create a performance culture and promote company shared values.
- Undertake HR Representative role as per the performance management policy.
- Administer performance appraisal readiness workshops.
Industrial Relations
- Undertake administration functions for IR Matters and Processes.
- Schedule Disciplinary Hearing and provide objective guide for all parties (Initiator/Accused/Chairperson) ensuring compliance to the HR Policies and Procedures.
- Liaise with the HR Manager pertaining to all IR Matters.
- Facilitate disciplinary and grievance procedures.
- Training, coaching and supporting managers and staff to maintain sound industrial relations.
- Monitor employee relations key performance indicators and ensuring compliance by compiling a department monthly report with critical data, conduct audits to ensure standardised practices, best practices, legal conformance, identifying deviations and devising corrective measures.
Essential and Mandatory Requirements
- Degree in Human Resources or related field (Post grad qualification will be an advantage).
- 3-5 years’ work experience.
- Membership of a professional HR Body an advantage.
- Experience working with various HR Systems: Payroll/IR/Recruitment and Selection, Performance Management.
- Relevant Skills Development Facilitator qualification an added advantage.
- Relevant experience with VIP Sage payroll systems.
- Valid Driver’s License.
Preferred skills and experience
- Interpersonal relationships, discretion and confidentiality.
- Knowledge of employment laws.
- Experience of report writing utilising excel, word and power point.
- Ability to communicate at all levels.
- Experience of using HR Information Systems.
- Sound verbal and written communication skills.
- Conflict handling skills.
- Computer literacy.
Candidates that meet the above requirements are encouraged to make an application.
Requirements:
- Ensure updated, complete and confidential personnel records.
- Updated and complete employee statistics available for reporting purposes.
- Leave administration.
- In Liaison with the HR Manager, compile, implement and continuously update new HR policies and procedures as needed.
- Facilitate Policy Awareness for all business departments.
- Compile Employment Equity and Skills Development Plans and Annual Reports and submit to the HR Manager for approval.
- Facilitate EE Committee Meetings.
- Facilitate Skills Development Committee Meetings.
- Compile data and reports for Department of Employment and Labour Inspections (as and when required).
- Enrolling staff onto the biomatrix system.
- Ensure all job descriptions and job profiles are updated as and when required.
- Administer comprehensive recruitment process: from VA to Induction ensuring ethical practices throughout all phases and compliance to labour laws.
- Submit a recruitment report to the HR Manager for each role (including supporting forms and documentation).
- Liaise with the third party/external service providers such as verification agency and psychometric assessments.
- In Liaison with the HR Manager, Implement and monitor Employee Wellness and Assistance programs.
- Monitor and Evaluate the EWP Use and Effectiveness.
- Ensure resolution of employee grievances.
- Undertake employee engagement activities.
- In liaison with the HR Manager, complete skills audits annually and update accordingly.
- Create a skills matrix.
- Facilitate employee training and development meetings with Line Manager (via the Developmental Plans).
- Schedule Training Programmes with the accredited training service providers and liaise with Finance Department for Payments.
- Submit quarterly training reports to the HR Manager.
- Create a performance culture and promote company shared values.
- Undertake HR Representative role as per the performance management policy.
- Administer performance appraisal readiness workshops.
- Undertake administration functions for IR Matters and Processes.
- Schedule Disciplinary Hearing and provide objective guide for all parties (Initiator/Accused/Chairperson) ensuring compliance to the HR Policies and Procedures.
- Liaise with the HR Manager pertaining to all IR Matters.
- Facilitate disciplinary and grievance procedures.
- Training, coaching and supporting managers and staff to maintain sound industrial relations.
- Monitor employee relations key performance indicators and ensuring compliance by compiling a department monthly report with critical data, conduct audits to ensure standardised practices, best practices, legal conformance, identifying deviations and devising corrective measures.
- Degree in Human Resources or related field (Post grad qualification will be an advantage).
- 3-5 years’ work experience.
- Membership of a professional HR Body an advantage.
- Experience working with various HR Systems: Payroll/IR/Recruitment and Selection, Performance Management.
- Relevant Skills Development Facilitator qualification an added advantage.
- Relevant experience with VIP Sage payroll systems.
- Valid Driver’s License.
- Interpersonal relationships, discretion and confidentiality.
- Knowledge of employment laws.
- Experience of report writing utilising excel, word and power point.
- Ability to communicate at all levels.
- Experience of using HR Information Systems.
- Sound verbal and written communication skills.
- Conflict handling skills.
- Computer literacy.
11 Mar 2025;
from:
careers24.com