Reception Coordinator (Contract)

Description:

Main purpose

This position act as the gatekeeper for the companies by greeting, welcoming, and directing victors appropriately. Ensuring that security and telecommunications systems are maintained. Directing calls and messages in a professional and efficient manner

Key Responsibilities

• Answer the phones and direct the calls
• Be professional in dealing with incoming calls
• Manage phone system, i.e. message system, extensions, etc.
• Take messages and direct accordingly

Office and kitchen Co-ordination

• Identify and arrange all maintenance for office building
• Get quotes for repairs and have them authorized before placing orders
• Ensure the work is done and match to quote and sign off with senior person
• Place orders with suppliers where directed
• Ensure receptions area is presentable an always welcoming

STATIONARY MAINTANENCE

• Collect orders from HQ and retail stores
• Courier stationery ordering
• Place orders
• Check courier invoices and POD's to ensure validity and sign off for payment
• Distribute stationary
  
• Keep Inventory

General Office Duties

• Assist with Filing
• Assist departments as requested, time permitting
• Have good product knowledge, understand overall company processes, and know where to get information order to deal with queries in a quick and effective manner
• Be of assistance to the General Managers (Brand Managers)
• Assisting Senior Management with travel booking arrangements. (Flights, Uber, accommodation etc.)
• Arranging of gifts for sympathy, wedding (as per direction from line)
• Birthday calendar update and send out of messages on behalf of ARES group
  
• Be an ambassador to the companies and the brands

Office Cleaning Duties

• Ensuring that the office/reception area (windows, floors, tables, canteen etc) are always kept clean.
• Working out a schedule to assist the office cleaner to get around to all duties.
  

Boardroom Management

• Ensure boardroom is prepared for external visitors on arrival. Liase with Office Cleaner to arrange, water/coffee etc.
• MVPS guests- displaying their names "welcome John "on arrival

Perks & Benefits

• You get to work for a rapidly expanding distributor with aspirational brands
• Gym & Shower facilities
• Personal Trainer
• Yoga
  
• Staff discount (50% off for you and your family across all the brands within the group)
• Healthy Lunch subsidy
• Holistic Employee Wellness programme
• The group prides itself in its effort to drive continuous employee engagement activities to enable a connected culture.

Should you not be contacted regarding this position within 2 weeks from the closing date, please regard your application as unsuccessful.

Requirements:

• Answer the phones and direct the calls
• Be professional in dealing with incoming calls
• Manage phone system, i.e. message system, extensions, etc.
• Take messages and direct accordingly

• Identify and arrange all maintenance for office building
• Get quotes for repairs and have them authorized before placing orders
• Ensure the work is done and match to quote and sign off with senior person
• Place orders with suppliers where directed
• Ensure receptions area is presentable an always welcoming

• Collect orders from HQ and retail stores
• Courier stationery ordering
• Place orders
• Check courier invoices and POD's to ensure validity and sign off for payment
• Distribute stationary
  
• Keep Inventory

• Assist with Filing
• Assist departments as requested, time permitting
• Have good product knowledge, understand overall company processes, and know where to get information order to deal with queries in a quick and effective manner
• Be of assistance to the General Managers (Brand Managers)
• Assisting Senior Management with travel booking arrangements. (Flights, Uber, accommodation etc.)
• Arranging of gifts for sympathy, wedding (as per direction from line)
• Birthday calendar update and send out of messages on behalf of ARES group
  
• Be an ambassador to the companies and the brands

• Ensuring that the office/reception area (windows, floors, tables, canteen etc) are always kept clean.
• Working out a schedule to assist the office cleaner to get around to all duties.
  

• Ensure boardroom is prepared for external visitors on arrival. Liase with Office Cleaner to arrange, water/coffee etc.
• MVPS guests- displaying their names "welcome John "on arrival

• You get to work for a rapidly expanding distributor with aspirational brands
• Gym & Shower facilities
• Personal Trainer
• Yoga
  
• Staff discount (50% off for you and your family across all the brands within the group)
• Healthy Lunch subsidy
• Holistic Employee Wellness programme
• The group prides itself in its effort to drive continuous employee engagement activities to enable a connected culture.