Executive Assistant

Description:

• Administrative Support
• Manage and maintain the executive’s calendar, including scheduling meetings, appointments, and travel arrangements.
• Prepare reports, presentations, and correspondence on behalf of the executive.
• Act as a point of contact between the executive and internal/external stakeholders.
• Draft, proofread, and edit documents, presentations, and emails.
• Meeting & Event Coordination
• Organize and coordinate executive meetings, ensuring agendas, minutes, and follow-ups are managed efficiently.
• Arrange logistics for conferences, board meetings, and corporate events.
• Liaise with internal teams and external stakeholders to ensure seamless event execution.
• Project & Task Management
• Assist with special projects and strategic initiatives.
• Conduct research and compile data to support decision-making.
• Follow up on key action items to ensure timely execution.
• Travel & Expense Management
• Plan and book travel arrangements (flights, hotels, transportation).
• Prepare detailed itineraries and travel briefs.
• Process and reconcile expense reports.

Requirements:

• Administrative Support
• Manage and maintain the executive’s calendar, including scheduling meetings, appointments, and travel arrangements.
• Prepare reports, presentations, and correspondence on behalf of the executive.
• Act as a point of contact between the executive and internal/external stakeholders.
• Draft, proofread, and edit documents, presentations, and emails.
• Meeting & Event Coordination
• Organize and coordinate executive meetings, ensuring agendas, minutes, and follow-ups are managed efficiently.
• Arrange logistics for conferences, board meetings, and corporate events.
• Liaise with internal teams and external stakeholders to ensure seamless event execution.
• Project & Task Management
• Assist with special projects and strategic initiatives.
• Conduct research and compile data to support decision-making.
• Follow up on key action items to ensure timely execution.
• Travel & Expense Management
• Plan and book travel arrangements (flights, hotels, transportation).
• Prepare detailed itineraries and travel briefs.
• Process and reconcile expense reports.

• Bachelor’s degree in Business Administration, Communications, or a related field preferred.
• Minimum 2-3 years of experience as an Executive Assistant, Personal Assistant, or in a similar role. Marketing experience will be advantageous.
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint),
• Strong organisational skills, excellent written and verbal communication, high attention to detail, and discretion in handling sensitive information.
• Proactive, problem-solver, ability to work independently, and a team player with a positive attitude.
• Preferred Qualifications:
  • Familiarity with CRM and database management systems.
  • Ability to work under pressure and meet tight deadlines.

• Familiarity with CRM and database management systems.
• Ability to work under pressure and meet tight deadlines.

• Bachelor’s degree in Business Administration, Communications, or a related field preferred.
• Minimum 2-3 years of experience as an Executive Assistant, Personal Assistant, or in a similar role. Marketing experience will be advantageous.
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint),
• Strong organisational skills, excellent written and verbal communication, high attention to detail, and discretion in handling sensitive information.
• Proactive, problem-solver, ability to work independently, and a team player with a positive attitude.
• Preferred Qualifications:
  • Familiarity with CRM and database management systems.
  • Ability to work under pressure and meet tight deadlines.