Procurement Coordinator

Description:

• Purchasing/Supply Management
• Manages the purchasing processes by integrating and optimising all the steps required to ensure bottling production raw material requirements are met.
• Maintains Supplier relationships and ensures professional customer service
• Oversees and directs staff to ensure timely arrival of raw materials and adherence to the Supplier Food Safety and Quality Assurance requirements.
• Ensures all acquisition of raw materials documentation, ie purchase requisitions, purchase orders and written confirmation of delivery dates are accurate and SAGE system is up to date and maintained.
• Ensures internal departments are updated timeously on any changes in purchasing order progress/delivery.
• Maintains an accurate, up to date Price List Database and filing system
• Ensures timely annual update of Standard Costs in SAGE
• Ensures annual supplier price negotiations and rebate calculations are carried out timeously.
• Ensures Annual Performance Ratings with suppliers are carried out and continuous performance is monitored.
• Develops and implements systems to ensure accurate documentation is processed within stipulated deadlines
• Ensures accuracy of documentation and the capturing and recording of information pertaining to the export administration function is carried out
• Investigates all problem areas and takes prompt corrective action to avoid future reoccurrences
• Works with NPD to facilitate vintage changes and specification change requests, meeting required shipment dates.
• Production Scheduling (Will act as backup Scheduler for Senior Procurement Officer)
• Manages the process of receiving OWS and 3rd Party Bottling orders/instructions from clients ensuring all documentation requirements are in place.
• Ensures a OWS and 3rd Party production plan is in place, according to orders received, maximising production efficiencies and ensuring production can meet delivery requirements.
• Analysis & Reporting
• Monitor, investigate and report on Rework, Deviation, CAR and Customer Complaints.
• Prepares and distributes action logs timeously.
• Provides production team with regular feedback of order status.
• Flags problems with timing of dry goods delivery dates at least 2 (two) weeks before the production commences.
• Monitors stock holding of dry goods at Suppliers and maintains stock reports by reconciling SAGE system to Supplier.
• Investigates and monitors in-house inventory movements on SAGE system.
• Assists in stock taking reconciliations on a monthly basis according to stock taking procedures.
• Compiles and maintains a Stock Loss Analysis Report.
• Timely update of SLA and KPI reports.
• Quality Management Systems and Health, Safety & Housekeeping
• Adheres to QMS standards and procedures.
• Follows QMS protocol as described by QMS procedures.

Requirements:

• Purchasing/Supply Management
• Manages the purchasing processes by integrating and optimising all the steps required to ensure bottling production raw material requirements are met.
• Maintains Supplier relationships and ensures professional customer service
• Oversees and directs staff to ensure timely arrival of raw materials and adherence to the Supplier Food Safety and Quality Assurance requirements.
• Ensures all acquisition of raw materials documentation, ie purchase requisitions, purchase orders and written confirmation of delivery dates are accurate and SAGE system is up to date and maintained.
• Ensures internal departments are updated timeously on any changes in purchasing order progress/delivery.
• Maintains an accurate, up to date Price List Database and filing system
• Ensures timely annual update of Standard Costs in SAGE
• Ensures annual supplier price negotiations and rebate calculations are carried out timeously.
• Ensures Annual Performance Ratings with suppliers are carried out and continuous performance is monitored.
• Develops and implements systems to ensure accurate documentation is processed within stipulated deadlines
• Ensures accuracy of documentation and the capturing and recording of information pertaining to the export administration function is carried out
• Investigates all problem areas and takes prompt corrective action to avoid future reoccurrences
• Works with NPD to facilitate vintage changes and specification change requests, meeting required shipment dates.
• Production Scheduling (Will act as backup Scheduler for Senior Procurement Officer)
• Manages the process of receiving OWS and 3rd Party Bottling orders/instructions from clients ensuring all documentation requirements are in place.
• Ensures a OWS and 3rd Party production plan is in place, according to orders received, maximising production efficiencies and ensuring production can meet delivery requirements.
• Analysis & Reporting
• Monitor, investigate and report on Rework, Deviation, CAR and Customer Complaints.
• Prepares and distributes action logs timeously.
• Provides production team with regular feedback of order status.
• Flags problems with timing of dry goods delivery dates at least 2 (two) weeks before the production commences.
• Monitors stock holding of dry goods at Suppliers and maintains stock reports by reconciling SAGE system to Supplier.
• Investigates and monitors in-house inventory movements on SAGE system.
• Assists in stock taking reconciliations on a monthly basis according to stock taking procedures.
• Compiles and maintains a Stock Loss Analysis Report.
• Timely update of SLA and KPI reports.
• Quality Management Systems and Health, Safety & Housekeeping
• Adheres to QMS standards and procedures.
• Follows QMS protocol as described by QMS procedures.

• Must have Matric / Grade 12
• A relevant tertiary qualification in Procurement in a FMCG environment.
• Advanced Excel
• SAGE - an added advantage

• Must have Matric / Grade 12
• A relevant tertiary qualification in Procurement in a FMCG environment.
• Advanced Excel
• SAGE - an added advantage