Sectional Title & Homeowners Association Clearance Clerk

Description:

Job Purpose:
The Sectional Title Clearance Clerk is responsible for managing and processing clearance applications for sectional title & Homeowners Association properties. This role requires accuracy, attention to detail, and the ability to liaise with attorneys, trustees, managing agents, and financial institutions to ensure timely issuance of clearance certificates.
Key Responsibilities:
Calculation of clearance figures the calculation of all figures related to the issuance of the clearance certificate.
Clearance Certificates:
Process and issue clearance certificates for sectional title transfers, ensuring all levies and outstanding amounts are correctly calculated and paid.
Liaison with Stakeholders:
Communicate with attorneys, trustees, property owners, and financial institutions to facilitate the clearance process.
Account Reconciliation:
Verify outstanding balances, interest, and any additional charges before issuing clearance figures.
Payment Processing:
Ensure payments related to clearance applications are correctly allocated and recorded.
Compliance & Legal Requirements:
Ensure compliance with relevant sectional title legislation, regulations, and governing body requirements.
Database Management:
Maintain accurate records and documentation of all clearance transactions.
Customer Service:
Provide professional and timely assistance to stakeholders regarding clearance queries and processes.
Reporting:
Prepare and submit reports on clearance activities, outstanding accounts, and potential issues.
General Administrative Support:
Assist in other administrative duties related to sectional title management as required.

Requirements:

Requirements & Qualifications:
Education:
Matric (Grade 12) is required
Additional qualifications in property management, finance, or legal studies are advantageous.
Experience:
Must have no less than 3 years experience in a property management, legal conveyancing, or sectional title environment (preferred)
Knowledge:
Understanding of sectional title schemes, levy calculations, and the clearance process.
Skills:
Strong numerical and analytical abilities.
Excellent communication and interpersonal skills.
Proficiency in Microsoft Office (Excel, Word, Outlook) and property management software.
High level of accuracy and attention to detail.
Ability to work under pressure and meet deadlines.
Competencies:
Problem-Solving: Ability to identify issues and resolve them effectively.
Time Management: Efficient in handling multiple tasks within strict timeframes.
Integrity & Confidentiality: Maintains discretion in handling financial and legal matters.
Customer Focus: Provides excellent service and professional support to all stakeholders.
Working hours are 08h00 - 16h30 Monday to Friday