Description:
1. Tender Management:
Identify and track tender opportunities relevant to the company. Manage the preparation and submission of tender documents in line with client requirements. Ensure all tender submissions comply with the required formats, specifications, and deadlines. Maintain a structured database of past and current tender submissions for future reference.2. Documentation & Compliance:
Review and analyse tender documents, ensuring accuracy and inclusiveness as per requirements. Gather and organize supporting documents from various departments/ stakeholders. Ensure all company certifications, financial documents, and compliance records are updated beforehand and available and included in all submissions. Monitor and track tender amendments or appendixes, updating submissions as needed.3. Stakeholder Coordination:
Work closely with relevant stakeholders to compile tender responses. Liaise with external vendors, partners, and subcontractors for joint submissions where necessary. Represent as the central point of contact for all tender-related inquiries.4. Process Improvement & Reporting
Continuously refine and improve tender processes to enhance efficiency and success rates. Maintain a database of awarded and lost tenders, analysing trends and key takeaways. Generate reports on tender activities, submission outcomes, and key learnings.Desired Experience & Qualification:
Matric NQF 4 Business administration/ Office Management advantageous Related qualification advantageous 1 - 2 years' administrative/ tender administration experienceRequired Skills & Competencies:
Strong organizational and administrative skills. Excellent written and verbal communication skills. High attention to detail with the ability to meet tight deadlines and work under pressure. Strong problem-solving and analytical skills. Ability to collaborate effectively with multiple departments and teams. Proficiency in Microsoft Office (Excel, Word, PowerPoint) and document management systems. Familiarity with online tender portals and procurement processes
04 Mar 2025;
from:
gumtree.co.za