Human Resource Administrator

Description:

Key Responsibilities:
1. Human Resources Activities
1.1 Recruitment & Appointment

Liaise with managers regarding vacancies to be filled.
Manage recruitment and onboarding, including advertising, sourcing, screening, interviewing, and hiring.
Complete employee take-on and termination documentation for payroll.
Arrange pre-employment medical examinations.
Coordinate driver testing with the Fleet Manager.
Provide induction training on HR policies and facilitate SHE induction with the SHE Control Officer.
Prepare employment contracts and job descriptions.

1.2 General HR Administration

Maintain employee personnel files and records.
Assist in collecting employee information as required.
Ensure compliance with document retention policies and legal requirements.
Identify trends in HR data and take appropriate action.
Handle general administrative tasks, including document processing and training material preparation.
Coordinate performance management and probation assessments.
Implement succession and knowledge management initiatives.
Develop and maintain employee engagement and wellbeing programs.
Monitor temporary employees and manage contract terminations.
Perform additional HR-related tasks as assigned.

1.3 Medical Surveillance

Establish and maintain a medical surveillance program in compliance with the Occupational Health and Safety Act.
Coordinate pre-employment, exit, and periodic medical examinations.
Maintain medical examination records and ensure compliance with recommendations.
Monitor trends in biological monitoring results in collaboration with the SHE Control Officer.

1.4 NBCRFI Compliance

Liaise with the NBCRFI and employees under its jurisdiction (Drivers & Mechanics).
Submit monthly leave data and provide payroll with remittance advices.
Communicate NBCRFI-related changes to payroll.
Manage the registration and termination of employees under the NBCRFI.

1.5 Employment Equity (EE)

Act as EE Manager, ensuring compliance with legal requirements.
Establish and manage an EE Committee.
Prepare and submit annual EE reports.
Implement and monitor the EE Plan.
Conduct regular EE Committee meetings to address recruitment needs and policy reviews.

1.6 Training & Development

Act as Skills Development Facilitator, ensuring compliance with the Skills Development Act.
Maintain a Skills Development Committee.
Conduct skills reviews and maintain training records.
Identify training needs in collaboration with department managers.
Ensure completion and effectiveness assessments of training programs.
Develop and submit Workplace Skills Plans and Training Reports.
Manage legal compliance training and recertifications.

1.7 HR Policies & Compliance

Implement and maintain HR policies in line with labor legislation.
Train employees on HR policies and procedures.
Assess and report policy compliance to management.

1.8 Broad-Based Black Economic Empowerment (B-BBEE)

Coordinate annual BEE audits and liaise with verification agencies.
Compile required documentation for BEE verification.
Represent the company during BEE audits.

1.9 Company Hygiene

Ensure hygiene facilities are maintained.
Report hygiene-related issues to the Plant Engineering Manager.

1.10 Safety, Health, Environment & Quality (SHEQ)

Ensure adherence to SHEQ requirements.
Report incidents as per company procedures.
Ensure compliance with safety certifications for drivers.
Support SHE initiatives and compliance monitoring.

1.11 Supervision of Cleaners

Ensure availability of cleaning resources.
Manage the performance of two cleaners.
Identify and coordinate training for cleaners.
Maintain hygiene standards and report issues to the Plant Engineering Manager.

Requirements:

Requirements:

Grade 12 or equivalent.
Diploma/Degree in Human Resources or Industrial Psychology.
Minimum of 5 years’ experience in an HR function.
Strong knowledge of labor legislation.
Computer literacy (MS Office proficiency).
Excellent administrative skills, including filing and data capturing.
Effective communication skills.
Ability to handle labor relations matters effectively.