Professional Assistant

Description:

The Professional Assistant will be responsible for providing high-level administrative support to the CEO. The ideal candidate will have strong organizational and communication skills, along with a proactive approach to problem-solving and the ability to work in a fast-paced environment.

Skills Required:-

• Proven experience working as an executive assistant or professional assistant in a fast-paced environment.
• Excellent communication and interpersonal skills.
• Strong organizational and time management skills.
• Proficiency in Microsoft Office Suite and other office productivity tools.
• Ability to multitask and prioritize tasks effectively.
• Detail-oriented with a high level of accuracy.
• Ability to maintain confidentiality and exercise good judgment.
• Knowledge of the food manufacturing industry in South Africa is preferred but not required.
• Ability to work independently.
• Flexibility to adapt to changing priorities and deadlines.
• Ability to be resourceful and proactively resolve issues as they arise.
• Ability to work under pressure.
• Strong sense of Customer Focus will be required
  Key Performance Areas:-
  
  • Provide administrative support to the Chief Executive Officer, including managing calendars, scheduling meetings, and handling correspondence.
  • Prepare and organize materials for meetings, presentations, board meetings and other ad hoc events.
  • Coordinate travel arrangements, including booking flights, hotels, and transportation.
  • Conduct research and compile data for reports, presentations, and projects.
  • Assist in tracking and managing budgets, expenses, and invoices.
  • Manage fleet, usage and petrol cards.
  • Maintain and update contact lists, databases, and files.
  • Coordinate and oversee special projects and events as assigned by the Chief Operating Manager.
  • Liaise with internal and external stakeholders, including senior management, clients, and service providers.
  • Handle confidential and sensitive information with discretion and professionalism.
  • Company cellphones administration
  • Managing the day-to-day activities of office team (driver/storeman and general worker), leave, discipline etc.
  • Managing the maintenance of the office, building and garden
  • Perform other duties as assigned by the Chief Executive Officer.
    Qualification requirements:-
    Bachelor's degree in Business Administration, Management, or related field.