Administrative Assistant: Reception - Hartswater

Description:

My client, a well established concern with the Agricultural industry based in Hartswater is seeking to employ a Administrative Assistant: Reception The successful candidate will be the first point of contact for clients, visitors and employees, providing a friendly and welcoming environment. Requirements:

• At least 2 years of experience in a similar role
• Strong computer skills (Microsoft, Uniclox)
• Excellent communication skills in Afrikaans and English
• Organized and meticulous with administrative tasks
• Professional, customer-oriented mindset with a positive approach

Key Skills:
Telephone and communication

• Professional handling of all incoming calls and messages
• Effective management of the office's mobile phone and communication channels
• Effective liaison with relevant persons and departments
• Timely and professional handling of email correspondence

Administration responsibilities

• Computer skills: Effective use of Excel, Word, PowerPoint and other Microsoft programs
• General administration: General administrative tasks, including minute-taking and meeting planning
• Document management: Printing, organizing files and checking marketing materials
• Courier services: Coordinating courier services for sending and receiving packages
• Key Management: Control and record keeping of keys for various departments
• Quotations: Obtaining and managing quotations
• Security: Batton forwards report to security company and reports anomalies
• Monitoring of Visitor Register

Customer Service and Sales

• Professional reception and welcoming of customers and visitors
• Management of small-scale sales and liaison with customers
• Facilitating orders for shells, new buyers and sellers
• Manage the checkout process for crates and bags
• Coordination of sponsorships and promotions

Personnel Administration

• Permanent staff: Handling general paperwork, leave, overtime, and Uniclox (hours)
• Seasonal staff: Registration in Uniclox, processing hours, overtime, taxi forms and receiving new employees
• Issuance of pay slips, warnings and salary enquiries
• Management of gate access for staff and visitors

Inventory and Management Responsibilities

• Place and manage weekly orders for kitchen supplies and stationery
• Coordinate cultural alignment activities on a weekly basis
• Organize and administer internal and external events

Requirements:

• At least 2 years of experience in a similar role
• Strong computer skills (Microsoft, Uniclox)
• Excellent communication skills in Afrikaans and English
• Organized and meticulous with administrative tasks
• Professional, customer-oriented mindset with a positive approach

• Professional handling of all incoming calls and messages
• Effective management of the office's mobile phone and communication channels
• Effective liaison with relevant persons and departments
• Timely and professional handling of email correspondence

• Computer skills: Effective use of Excel, Word, PowerPoint and other Microsoft programs
• General administration: General administrative tasks, including minute-taking and meeting planning
• Document management: Printing, organizing files and checking marketing materials
• Courier services: Coordinating courier services for sending and receiving packages
• Key Management: Control and record keeping of keys for various departments
• Quotations: Obtaining and managing quotations
• Security: Batton forwards report to security company and reports anomalies
• Monitoring of Visitor Register

• Professional reception and welcoming of customers and visitors
• Management of small-scale sales and liaison with customers
• Facilitating orders for shells, new buyers and sellers
• Manage the checkout process for crates and bags
• Coordination of sponsorships and promotions

• Permanent staff: Handling general paperwork, leave, overtime, and Uniclox (hours)
• Seasonal staff: Registration in Uniclox, processing hours, overtime, taxi forms and receiving new employees
• Issuance of pay slips, warnings and salary enquiries
• Management of gate access for staff and visitors

• Place and manage weekly orders for kitchen supplies and stationery
• Coordinate cultural alignment activities on a weekly basis
• Organize and administer internal and external events