Description:
A Procurement Administrator is responsible for managing and coordinating procurement activities within an organization. Their role involves ensuring the efficient purchase of goods, services, and supplies, as well as maintaining good relationships with suppliers and vendors. The role involves reviewing purchase orders, maintaining accurate records, and coordinating with various departments to meet procurement needs.
Key Responsibilities:
Procurement Planning & Ordering: Assist in planning and managing the procurement of goods, services, and supplies based on organizational needs. Process purchase orders and review them for accuracy and compliance. Ensure timely delivery of materials and services as per agreed terms. Vendor Management: Source and evaluate suppliers and vendors. Negotiate and manage supplier contracts to secure favorable terms and pricing. Maintain positive relationships with existing vendors and resolve any issues related to deliveries or quality of goods/services. Record Keeping & Reporting: Maintain accurate procurement records, including contracts, invoices, and purchase orders. Monitor inventory levels and alert relevant departments when reordering is necessary. Assist with generating procurement reports for management review, tracking spend, and compliance with budgets. Compliance & Documentation: Ensure that procurement activities comply with internal policies, legal requirements, and industry standards. Prepare and maintain documentation related to procurement processes, audits, and vendor contracts. Cost Management: Monitor market trends to help identify cost-saving opportunities and recommend alternatives. Assist in managing and optimizing the procurement budget to ensure cost-efficiency. Cross-Department Collaboration: Work with various departments to understand their procurement needs and provide support in sourcing appropriate products/services. Coordinate the timely delivery of materials and products with internal teams.Skills and Qualifications:
Education: A bachelor’s degree in Business Administration, Supply Chain Management, or a related field is typically preferred. Experience: 1-3 years of experience in procurement, purchasing, or supply chain management. Technical Skills: Familiarity with procurement software and Microsoft Office Suite (Excel, Word, etc.). Knowledge of Enterprise Resource Planning (ERP) systems is a plus. Communication Skills: Strong written and verbal communication abilities for vendor negotiation and internal coordination. Attention to Detail: High level of accuracy in processing orders and maintaining procurement records. Negotiation Skills: Ability to negotiate favorable terms and pricing with suppliers. Problem Solving: Capable of resolving procurement issues efficiently.
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24 Feb 2025;
from:
gumtree.co.za