Description:
JUNIOR ACCOUNTANT – JOB PROFILE
The junior accountant reports to the Accountant and is responsible for the timely accurate capturing and posting of the financial transactions, reconciliations, financial reporting and administration for the group of companies.
KEY PERFORMANCE AREAS
Debtor management Follow up on all debtors’ enquiries received, tracking and resolution
Prepare and distribute debtor’s statements and the reconciliations thereof
Maintain debtor’s data base and supporting documentation
Daily/weekly/ monthly reporting to management on outstanding debtors
Creditor management Confirm and check all purchase orders (POs) against supplier’s invoices ensuring pricing is correct according to signed contracts and POs
Supplier reconciliations including following up with suppliers on disputed invoices
Allocate expenses to correct accounts and cost centres by analysing invoice/expense reports
Supplier management, including Maintain Supplier data base
Understanding and monitoring discount opportunities
Verifying company registration numbers
Resolving purchase order, contract, invoice, or payment discrepancies and documentation
Perform reconciliations of all credit card statements and verification of transactions
Capture all vendor invoices onto Evolution
Bookkeeping function Record day to day financial transactions and complete the posting process
Bring the books to the trial balance stage
Perform monthly bank reconciliations
Conduct a month-end and year-end closure process
Monthly accruals and prepayment reconciliations
Monthly reconciling of cost of sales and accruals to WIP spreadsheet
Monthly reconciling of the accounting system to the company’s billing system
Maintain accounting ledgers by verifying and posting account transactions
General filing including, delivery notes, courier documents, customer and supplier invoices as well as
Process all banking and monthly reconciling of the general ledger bank account to bank statements
Load batch payments for review by the authorising signatories.
Beneficiary maintenance
Provide effective administrative and facilities support
Manage the daily activities and enquiries related to telephones, security of company property, office equipment and office space
Demonstrate a thorough knowledge and understanding of company’s service offering
Ensure all internal administration/ workflow requirements are maintained and completed according to company standard
Banking function
Admin and office support function
Any other responsibilities delegated by your line manager
ESSENTIAL KEY COMPETENCIES
Performance competencies Demonstrate a thorough knowledge and understanding of the company’s service offering
Work in an efficient and effective manner
Prioritise work demands and effectively organise resources
Anticipate and resolve issues, or obstacles, which impact timely completion, or the quality, of tasks
Work well under pressure and tight deadlines
Communication competencies Maintain confidentiality of all companies and client information
Good verbal and written communication skills
Behavioural competencies Strive to exceed expectations
Demonstrate both responsibility and accountability and a drive for excellence
High energy levels and a commitment to making a difference
Job-specific competencies Rigorous adherence to company and finance policies, processes and corporate governance
QUALIFICATIONS AND SPECIFICATIONS
Education Grade 12 certificate with Accounting with 2 – 3 years bookkeeping experience; OR
BCom degree with an accounting major. Some commercial experience will be an advantage.
Experience Microsoft Windows: Moderate Level: Word, Excel, Outlook
Evolution and Chase experience or similar software.
Own reliable transport is required and ability to travel as required
Able to work after hours
This position offers hybrid work, so only in the office 2-3 x per week.
The job profile and key performance areas of this position are not intended to be an exhaustive list of duties and responsibilities and may from time to time be amended according to the company’s operational requirements.