Financial Project Administrator

Description:

• Quote clients on request, this will be for large tenders & small projects.
• Compile tenders, as per the requests from clients – collaborate with management.
• Request pricing for quotes & tenders from procurement.
• Send & follow up on quotes and tenders with the clients.
• Communicate project kick off to all relevant departments.
• Check requisitions against quoted value of the project, for optimal profit.
• Build requisitions into claims, as approved against the BOQ.
• Submit claims to client as per deadlines provided by client for approval
• Request for invoice from finance – on receipt of payment certificate from the client
• Liaise with finance on project claims and expenses .
• Unforeseen expenses to be communicated to finance, for cash flow purposes.
• Update financial pipeline and sale reports.
• Assist on financial queries related to projects.
• Liaise with the Site Manager and relevant people on all site related issues and oversee until resolved and completed.
• All relevant documents and correspondence saved on the company internal server.
• Check and monitor snags and ensure reports are up to date.
• All company and client communication/correspondence to be dealt with timeously and in a professional manner.
• General filing
• Submit daily/weekly/monthly financial reports.
• 3 rd Party Services – Track and communicate details to all relevant parties like:
• Financial requirements – payment terms of services rendered
• Safety File Requirements
• Additional resources to be allocated
• Duties are not limited to the above.

Requirements:

• Quote clients on request, this will be for large tenders & small projects.
• Compile tenders, as per the requests from clients – collaborate with management.
• Request pricing for quotes & tenders from procurement.
• Send & follow up on quotes and tenders with the clients.
• Communicate project kick off to all relevant departments.
• Check requisitions against quoted value of the project, for optimal profit.
• Build requisitions into claims, as approved against the BOQ.
• Submit claims to client as per deadlines provided by client for approval
• Request for invoice from finance – on receipt of payment certificate from the client
• Liaise with finance on project claims and expenses .
• Unforeseen expenses to be communicated to finance, for cash flow purposes.
• Update financial pipeline and sale reports.
• Assist on financial queries related to projects.
• Liaise with the Site Manager and relevant people on all site related issues and oversee until resolved and completed.
• All relevant documents and correspondence saved on the company internal server.
• Check and monitor snags and ensure reports are up to date.
• All company and client communication/correspondence to be dealt with timeously and in a professional manner.
• General filing
• Submit daily/weekly/monthly financial reports.
• 3 rd Party Services – Track and communicate details to all relevant parties like:
• Financial requirements – payment terms of services rendered
• Safety File Requirements
• Additional resources to be allocated
• Duties are not limited to the above.

• Finance Project Administrator: 3 to 4 years

• Matric Certificate Required

• Basic project / Financial cualification or similar will be beneficial.

• Matric Certificate Required

• Basic project / Financial cualification or similar will be beneficial.

· Minimum 2 years’ experience in a Finance role (Basic Understanding of Flow)

· Knowledge in Health and Safety & Quality will be beneficial.

· Strong admin execution is a must.

· Excellent written and verbal communication required (non-negotiable)

· Strong Microsoft excel skills - highly beneficial

· Candidate must be versatile and adaptable and open to AD-HOC duties as and when required.

· Deadline driven.

· Attention to detail and accuracy is highly important.