Description:
Job Details
Role: Operations Administrator
Division: Client’s Facilities - Dbn
Minimum experience: Mid-Snr
Company primary industry: Facilities Services
Job functional area: Operations
Job Description
ROLE PURPOSE
The Operations Administrator plays a critical role in supporting the daily operations of the facilities management team. This position is responsible for coordinating administrative tasks, maintaining records, and ensuring effective communication between departments and external vendors to facilitate smooth operations.
Key Responsibilities:
Administrative Support: Assist in the preparation and management of operational documents and reports. Maintain accurate records of facility operations, maintenance schedules, and service requests.
Communication: Serve as a point of contact for internal teams and external stakeholders, responding to inquiries and communicating updates efficiently. Coordinate meetings, prepare agendas, and take minutes to ensure clear communication and follow-up on action items.
Scheduling and Coordination: Manage the scheduling of maintenance and repair activities, ensuring minimal disruption to facility operations. Coordinate the logistics for on-site visits, vendor services, and facility events.
Data Management: Input and maintain data in facility management software, ensuring information is up-to-date and accessible. Assist in generating reports on facility operations, performance metrics, and service requests for management review.
5.Inventory Management:
Monitor and manage supplies and equipment inventory; place orders as needed for maintenance supplies and office resources. Ensure all tools and equipment are in good working order and organized.Financial Administration: Assist in tracking operational expenses and processing invoices related to facilities management services. Support the budget preparation process by providing necessary data and documentation Compliance and Safety: Help ensure compliance with health and safety regulations, assisting in audits and inspections as necessary. Maintain documentation related to safety training and compliance records.
Continuous Improve
13 Feb 2025;
from:
gumtree.co.za