Description:
Key Responsibilities:Shipment Planning and Loading Management
Verify that documentation received from China meets clearing and transportation requirements, obtaining any missing information before vessel arrival.
Submit rate requests to all LSPs before awarding shipments, complete price comparisons, and obtain necessary approvals.
Issue RFQs to all whitelisted LSPs/transporters within one day of receiving a request from the department supervisor. Ensure price collection within three working days and approval within two days.
Obtain approval for any deviations from original quotations or additional charges before execution.
Complete shipment awarding at least 10 days before vessel arrival for BBK/COC shipments and book trucks at least five days before vessel arrival for SOC shipments.
Confirm truck availability and share necessary documents with LSPs at least seven days before vessel arrival.
Ensure LSPs provide a detailed report (including photos and videos) of all received cargo at the port and that cargo is discharged within 10 days of vessel arrival.
Monitor port efficiency to ensure operations are completed within 10 days.
Collect Goods Received Notes (GRNs) for BBK and COC cargo before loading. Generate invoices per truckload for Carrier-Owned Container or Break Bulk cargo and provide transporters with invoices and packing lists within 24 hours after loading.
Process and capture invoices for all Shipper-Owned Container shipments in relevant categories.
Request full pre-alerts and Certificates of Delivery (COD) from LSPs, ensuring all captured information is accurate.
Send a complete set of pre-alert documents to the DRC Border Clearing Agent at least seven days before truck arrival at the border, ensuring accuracy and correct recipient details.
Maintain transportation efficiency within 32 days.
Collect Proof of Delivery (POD) from consignees after offloading.
Tracking Management
Track vessel movements daily starting seven days before the forecasted ETA.
Verify daily road transport tracking, address anomalies with LSPs, and follow up until resolved.
Ensure all trucks and shipments are accurately reflected in daily tracking reports.
Report any transporter/LSP-reported incidents to the department supervisor immediately and maintain communication on the claims process with all relevant parties.
Demurrage and Claim Management
Assist with claims and demurrage verification.
Ensure timely communication with the demurrage and claim controller when required.
Data and Documentation Management
Update the Tencent working ledger daily.
Save all shipment documents under the relevant shipment folder, ensuring proper naming and organization (especially handover documents and PODs).
Maintain a hard-copy file of signed statements and price comparisons.
Finalize monthly data and work summaries with accuracy.
Query Resolution
Ensure timely and efficient resolution of queries, including unforeseen events.
Keep department supervisors and managers updated on query progress until resolution.
Requirements:
Qualifications & Experience:Diploma/Degree in Logistics, Supply Chain Management, or a related field.
Experience in logistics, road transport coordination, or supply chain management.
Strong understanding of transportation regulations, customs clearance, and international shipping documentation.
Proficiency in Microsoft Office (Excel, Word, Outlook) and logistics tracking software.
Experience working with LSPs and transporters in Africa, particularly DRC, is an advantage.
12 Feb 2025;
from:
careers24.com