Description:
Purpose
· The Debtor Clerk will be responsible for managing debtor accounts, communicating with clients, resolve all queries, process and reconcile debtors accounts.
· The Debtors Clerk will also be responsible for preparing, posting, verifying, and recording customer payments and transactions related to debtors’ accounts.
· The Debtors Clerk will work as part of the finance team to achieve finance goals and objectives.
· Timeous collection of debts due to the company and maintenance of Debtor’s Age-Analysis.
Duties
· Monitoring Accounts Receivable: Keeping track of outstanding invoices and ensuring timely payments from clients.
· Maintain accurate and up-to-date records of all debtors, including invoicing, payments, and credit notes.
· Ensure that the sale or receipt of products is validated and then captured to Sage Evolution system to promote accurate revenue forecasts.
· Provide accurate and timeous account reconciliations to ensure that outstanding balances are correct - matching of payments received to invoices.
· Perform a variety of administrative tasks including handling queries, assisting with audit preparation in support of the unit’s activities.
· Deal with customer queries or complaints (external/internal) by conducting detailed investigation and either assisting or escalating the issue, to ensure efficient customer service and timeous feedback.
· Ensure that details of orders are correct and correspond with invoices and comply with the VAT Act in order to drive down risk and associated costs to the company.
· Ensure compliance with company policies, procedures, and relevant legislation.
Core responsibilities:
Accounts Receivable
· Credit Control (Priority)
· Debtor’s processing & reconciliation (local and or foreign should there be a need)
· Internal accounts management
· General debtor office administration
· Yearly and Quarterly Audit preparations
Opening new vendors / customer accounts
· Ensure documents received from customers are correct, required checks are performed and the necessary reports printed.
· Ensure that the Line Manager/ Supervisor has approved the applications
· Opening of accounts on Sage Evolution system and completing the required information
Requirements:
Requirements
· Degree / Diploma in Finance / Accounting / Equivalent
· Grade 12
· Accounts Receivable experience
· Bookkeeping would be an advantage
· 2-3 years Debt Collection / Credit Control experience
· MS Excel(advanced)
· Experience in Asset Management environment will be an advantage